Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into contract with Joloha Enterprises dba Roach-Reid Office Systems for the purpose of the upgrade, redesign, construction, and installation of updated audio visual hardware and software associated with the interview room recording system at the Division of Police Headquarters. The current system is the I-Record system that Roach-Reid Office Systems installed for the Division and is now end of life and thus the software upgrade and hardware upgrade is needed to continue having the interview room recordings functional as well as maintaining the current data that is in the system. The upgraded system will allow for better audio and video quality, upgraded technological specifications, as well as allowing for an upgraded digital footprint associated with all video evidence as well as management of same evidence. The Contractor originally installed and has maintained all of the existing hardware and software regarding the interview rooms at the Division of Police Headquarters. The upgrade of the current system has a significant cost savings compared to obtaining a completely new system, software, and components through a different vendor as well as preserving the integrity of our existing video evidence.
Bid Information: Roach-Reid Office Systems is the sole source provider in the State of Ohio of the I-Record System and thus will allow us to upgrade our current system without loss of data and evidence; therefore, this contract is being awarded pursuant to the sole source provisions of Chapter 329 of City Code. Roach Reid is the only vendor in the State of Ohio that is an authorized dealer of the I-Record Software and Hardware Products
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Contract Compliance Number: CC006834 expires April 19, 2020.
EMERGENCY DESIGNATION: Emergency legislation is needed to allow for immediate upgrade, design, construction, and installation of the new hardware and software in the Division of Pol...
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