Explanation
BACKGROUND: To authorize the Finance and Management Director to enter into a contract with Contract Sweepers & Equipment for the purchase of one (1) Hybrid Floor Sweeper/Scrubber for the Division of Sewerage and Drainage. This equipment is a drivable machine that will be used by the Sewer Maintenance Operations Center Building Maintenance staff to maintain parking garage floors. This sweeper is a hybrid unit which will lower engine emissions and lower noise levels while using the battery power. This machine also provides dust control while sweeping to decrease air particles while cleaning. This purchase was approved by Fleet Management and will replace Brass Tag #22096.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ012058). Fifty-five (55) bidders (3 MBE, 2 MBR, 32 MAJ) were solicited and two (MAJ) bids were received and opened on April 25, 2019. After a review of the bids, the Division of Sewerage and Drainage recommends an award be made for all items to Contract Sweepers & Equipment in the amount of $61,038.00 as the lowest responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Contract Sweepers & Equipment Vendor#004289, CC#31-0780604, expires 4/15/2021
FISCAL IMPACT: $61,038.00 is required for this purchase.
$0.00 was spent in 2018
$5,350.00 was spent in 2017
Title
To authorize the Finance and Management Director to establish a contract with Contract Sweepers & Equipment for the purchase of one (1) Hybrid Floor Sweeper/Scrubber for the Division of Sewerage and Drainage; and to authorize the expenditure of $61,038.00 from the Sewerage Operating Fund. ($61,038.00)
Body
WHEREAS, the Purchasing Office opened formal bids on April 25, 2019 for the purchase of one (1) Hybrid Floor Sweeper/Scrubber; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive, responsible and best bidder, Contract Sweepers & Equipment; and
WHEREAS, the Hybrid Floor Sweeper/Scrubber will be used by the Sewer Maintenance Operations Center Building Maintenance Staff to maintain the parking areas; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Contract Sweepers & Equipment in accordance with the terms, conditions and specifications of Solicitation Number RFQ012058 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a contract for all items with Contract Sweepers & Equipment for the purchase of one (1) Hybrid Floor Sweeper/Scrubber for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center in accordance with RFQ012058 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $61,038.00 or as much thereof as may be needed is hereby authorized in Fund 6100 (Sewerage Operating) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.