Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Rinehart Tower Services Inc. for the renovation of the radio towers that the Division of Support Services oversees. In accordance with (American National Standards Institute/ Telecommunications Industry Association) ANSI/TIA-222 Annex J standards, self-supporting antenna tower structures are to have a maintenance and condition assessment every five (5) years. The City of Columbus owned towers were last assessed in the fall of 2015 with items of note to be renovated or mitigated. There have been undertakings in the past four (4) years to correct the most egregious errors concerning safety and structural issues at the radio tower sites. What remains to be mitigated are less major safety issues (proper grounding and missing minor or incorrect hardware), wiring corrections, corrosion treatment, and touch up painting. This work would ensure the same defects are not identified during the next assessment in 2020.
Contract Compliance: Contract Compliance Number #CC005046, expires April 1, 2021
Emergency Designation: Emergency designation is requested to ensure that the City's radio towers are serviced and maintained.
FISCAL IMPACT: Funds for this purchase are budgeted and available within Public Safety's 2018 Capital Improvement Budget.
Title
To authorize the City Auditor to transfer funds between projects within the Department of Public Safety's Bond Fund; to authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Rinehart Tower Services Inc. for the renovation of the radio towers throughout the City; to authorize the expenditure of $50,552.04 from Public Safety's Capital Improvement Fund; and to declare an emergency. ($50,552.04)
Body
WHEREAS, the Department of Public Safety, Division of Support Services, has a need for renovation on the existing radio towers throughout the City; and,
WHEREAS, renovation is required on the existing radio towers to be in accordance with the American National Standards Institute/ Telecommunications Industry Association, ANSI/TIA-222 Annex J standards; and,
WHEREAS, it is necessary to transfer cash between projects within the Department of Public Safety's Bond fund; and,
WHEREAS, funds are budgeted and available in the Department of Public Safety's 2018 Capital Improvement Budget; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director to enter into said contract with Rinehart Tower Services Inc. for the repair of the radio towers throughout the City in order for them to operate without interruption, thereby preserving the public peace, health, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Support Services, be and is hereby authorized to enter into a contract with Rinehart Tower Services Inc. for the renovation of the radio towers throughout the City.
SECTION 2. That the City Auditor is hereby authorized to transfer funds between projects within the Safety Voted Bond Fund, Fund 7701 per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $50,552.04 , or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.