Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to modify the contract with Burgess & Niple, Inc. for additional services to finalize the VAP documentation, review and research, and OEPA additional information request for Saunders Park.
Background: This additional work by Burgess & Niple was not covered in the existing contract. In order to finalize the required Covenant Not to Sue and close out the Saunders VAP project with OEPA, we must complete this work. It will be more time efficient and cost effective to keep the current engineering team in place so that we can move forward as quickly as possible.
The modification will increase the current cost of the project of $531,000.00 by adding $19,700.00 and for a new project total of $550,700.00.
Original Ordinances: 2128-2013, 2343-2014 and 0464-2018
Principal Parties:
Burgess & Niple, Inc.
Karen Anderson (contact)
5085 Reed Road
Columbus, OH 43220
Phone: 614-461-0243
Contract Compliance #310885550
Contract Compliant through 9/12/16
30+ Columbus Employees
Emergency Justification: An emergency is being requested to allow the project to stay on schedule.
Benefits to the Public: The Saunders Park Improvement project will continue to provide an amenity to the community, for both passive and active recreational opportunities.
Community Input/Issues: Saunders Park community, Civic and Area Commissions have been actively engaged in the Saunders Park project.
Areas Affected: Planning Area 19
Master Plan Relation: The contract modification will allow us to close out the Saunders Park Improvement Project and continue to provide residence/community the use of Saunders Park.
Fiscal Impact: The expenditure of $531,000.00 was legislated for the Saunders Park VAP project by Ordinances 2128-2013, 2343-2014, and 0464-2018. This ordinance will provide funding that will modify the previously authorized amount by $19,700.00. $19,700.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $550,700.00.
Title
To authorize the Director of Recreation and Parks to modify the contract with Burgess & Niple, Inc. for additional services to finalize the VAP documentation, review and research, and OEPA additional information request for Saunders Park; to authorize the transfer of $19,700.00 within the Recreation and Parks Bond Fund; to authorize the expenditure of $19,700.00 from the Recreation and Parks Bond Fund; and to declare an emergency. ($19,700.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to modify the contract with Burgess & Niple, Inc. for additional services to finalize the VAP documentation, review and research, and OEPA additional information request for Saunders Park; and
WHEREAS, it is necessary to authorize the transfer of $19,700.00 within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to authorize the expenditure of $19,700.00 from the Voted Recreation and Parks Bond Fund 7712; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify the contract with Burgess & Niple, Inc. in order to avoid a delay in the ongoing project, thereby preserving the public health, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to modify the contract with Burgess & Niple, Inc. for additional services to finalize the VAP documentation, review and research, and OEPA additional information request for Saunders Park.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $19,700.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. For the purpose stated in Section 1, the expenditure of $19,700.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.