Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Dynotec, Inc., for the Plant Drain & Water System Improvements Project, in an amount up to $275,300.00, for Division of Water Contract No. 2091.
Design conventions and best practices for building drain systems have changed since the Hap Cremean (HCWP) and Parsons Avenue (PAWP) Water Plants were constructed. The water systems at the Division’s three water treatment plants need various improvements to address corroded pipe/fittings/couplings/supports/restraints, to add additional pipe supports, to provide pipe restraint, and to replace aging valves. This project will modify the building drain systems to address these issues and will replace or modify various portions of the plant water systems to improve safety, reliability, and ease of maintenance.
The Community Planning Area is “99 - Citywide” since all three water treatment plants serve several Columbus communities.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project is necessary as various building drain systems currently discharge to undesirable locations (e.g. process stream) or have the potential to mix with incompatible chemicals. Chemical drains discharging to process or with potential to mix do not meet best design practices and have the potential to adversely affect the environment or the drinking water supply. No community outreach or input is anticipated.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. understanding of project/project approach, 2. past performance, 3. environmentally preferable consultant, 4. local workforce, and 5. anticipated project team.
Requests for Proposals (RFP's) were received on March 22, 2019 from: Dynotec, Inc. and Ribway Engineering Group.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the Plant Drain & Water System Improvements Project be awarded to Dynotec, Inc.
The Contract Compliance Number for Dynotec, Inc. is 31-1319961 (expires 5/21/20, MBE) and their DAX Vendor Number is 5053. Additional information regarding both bidders, description of work, contract time frame, and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Dynotec, Inc.
4. FUTURE MODIFICATIONS: Future modifications are anticipated for Detailed Design/Bidding in 2nd Quarter 2020 and Engineering Services During Construction in 2nd Quarter 2021.
5. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund and an amendment to the 2019 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Dynotec, Inc., for the Plant Drain & Water System Improvements Project; to authorize a transfer and expenditure up to $275,300.00 within the Water General Obligations Bonds Fund; for the Division of Water; and to amend the 2019 Capital Improvements Budget. ($275,300.00)
Body
WHEREAS, two (2) technical proposals for professional engineering services for the Plant Drain & Water System Improvements Project were received on March 22, 2019; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Dynotec, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Plant Drain & Water System Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Plant Drain & Water System Improvements Project with Dynotec, Inc. (FID# 31-1319961), 2931 E. Dublin-Granville Rd., Suite 200, Columbus, OH 43231; for an expenditure up to $275,300.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the transfer of $275,300.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bond Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
P690542-100001 (carryover) | Gen’l Arch. Svcs. - 2018 | $300,000 | $24,700 | -$275,300
P690552-100000 (carryover) | Plant Drain & Water Sys. Imp's | $0 | $275,300 | +$275,300
SECTION 4. That the expenditure of $275,300.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.