Explanation
1. BACKGROUND
This legislation authorizes the appropriation and expenditure of a grant award made to the Department of Public Service by the Ohio Bureau of Workers’ Compensation (BWC).
Ordinance 0353-2019 authorized the Director of Public Service to apply to the Safety Intervention Grant Program, administered by BWC and to, as necessary, execute agreements with and accept grant funds from BWC for the purposes of improving workplace conditions and worker safety. The Department of Public Service sought to obtain grant funds from BWC to replace and upgrade the air filtration system at its testing lab at 1800 E. 17th Avenue for the purposes of making that safer and more efficient and reducing or eliminating the potential for injuries, illnesses, and property damage claims related to silica dust.
This legislation also authorizes the Director to execute service contracts with Hastings Air Energy Control, Inc., and Dynalectric Ohio relative to the purchase and installation of silica dust mitigation equipment and the encumbrance and expenditure of capital funding for that purpose.
2. CONTRACT COMPLIANCE INFORMATION
Neither Hastings Air Energy Control, Inc. nor Dynalectric Ohio presently possess a valid contract compliance number and will be required to become contract compliant before executing agreements with the City.
3. FISCAL IMPACT
BWC awarded the Department of Public Service a cash grant in the sum of $39,154.29 toward the purchase and installation of approved safety intervention equipment. Safety Intervention Grant Program recipients are required to match one-third of awarded grant funds; funding in the amount of $13,051.43 is available in the Streets and Highways Bond Fund within the Department of Public Service for that purpose. An amendment to the 2019 Capital Improvement Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested to facilitate the purchase and installation of approved safety intervention equipment within 90 days of receipt of the aforementioned grant funds as required in the notice of grant award.
Title
To authorize the City Auditor to appropriate monies within the General Government Grants Fund; to amend the 2019 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to execute contracts with Hastings Air Energy Control, Inc., and Dynalectric Ohio relative to the purchase and installation of silica dust mitigation equipment; to authorize the expenditure of up to $39,154.29 within the General Government Grants Fund; to authorize the expenditure of $13,051.43 within the Streets and Highways Bond Fund; to, as necessary, authorize the return of any unexpended grant funds after the applicable grant period; and to declare an emergency. ($52,205.72)
Body
WHEREAS, the Ohio Bureau of Workers’ Compensation (BWC) recently solicited applications to its Safety Intervention Grant Program, which provides funding to public employers for the purchase of equipment intended to substantially reduce or eliminate work-related injuries and illnesses; and
WHEREAS, the Department of Public Service applied to the Safety Intervention Grant Program earlier this year to obtain monies to replace and upgrade the air filtration system at its testing lab at 1800 E. 17th Avenue; and
WHEREAS, BWC intends to award the Department of Public Service the sum of $39,154.29 for the aforementioned purpose; and
WHEREAS, this legislation authorizes the City Auditor to appropriate said funds and the Director of Public Service to expend the same; and
WHEREAS, the grant requires a local match amount of $13.051.43 to be expended; and
WHERAS, the local match amount is available within the Streets and Highways Bond Fund, Fund 7704; and
WHEREAS, this legislation also authorizes the Director of Public Service to execute contracts with Hastings Air Energy Control, Inc., and Dynalectric Ohio relative to the purchase and installation of silica dust mitigation equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the execution of requisite grant and contract documents as soon as reasonably practicable so as to facilitate the completion of needed safety improvements in the time allowed pursuant to the terms of the grant award, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the grant period, the sum of $39,154.29 is appropriated upon receipt of the grant funds in Fund 2220 (General Government Grants Fund), Dept-Div 59-12 (Division of Design and Construction), Grant G591903 (Silica Mitigation Equipment Grant), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 2. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P590130-100026 / Facilities - Route Optimization Software for Refuse and Infrastructure Management (Voted Carryover) / $38,971.00 / ($13,052.00) / $25,919.00
7704 / P590130-100062 / Facilities - Silica Mitigation Equipment (Voted Carryover) / $0.00 / $13,052.00 / $13,052.00
SECTION 3. That the Director of Public Service be and hereby is authorized to execute contracts with Hastings Air Energy Control, Inc., 555 S. Westridge Drive, New Berlin, Wisconsin 53151, and Dynalectric Ohio, 1732 Dividend Drive, Columbus, Ohio 43228, respectively, relative to the purchase and installation of approved safety intervention equipment.
SECTION 4. That the expenditure of $39,154.29, or so much thereof as may be needed, is hereby authorized in Fund 2220 (General Government Grants Fund), Dept-Div 59-12 (Division of Design and Construction), Grant G591903 (Silica Mitigation Equipment Grant), in Object Class 06 (Capital Outlay), upon receipt of grant funds, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $13,051.43, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), Project P590130-100062 (Facilities - Silica Mitigation Equipment), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That at the end of the grant period any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.