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File #: 1382-2019    Version: 1
Type: Ordinance Status: Passed
File created: 5/13/2019 In control: Public Utilities Committee
On agenda: 6/24/2019 Final action: 6/27/2019
Title: To authorize the Director of Finance and Management to establish a contract with Bobcat Enterprises, Inc., for the purchase of one (1) Compact Track Loader, for the Department of Public Utilities, Division of Water; and to authorize the expenditure of $54,880.13 from the Water Operating Fund. ($54,880.13)
Attachments: 1. 1382 Financial Coding, 2. Fleet Approval Water Power 2019 Equipment Needs Request

Explanation

 

BACKGROUND:  The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Bobcat Enterprises, Inc. for the purchase of one (1) Compact Track Loader. The track loader will be used by the Division of Water to maintain the Parson’s Ave Water Plant quarry, multiple well sites, and surrounding land. The Division currently trailers a backhoe to these sites for maintenance and the use of a Track Loader will provide better transport ability and offers more functional uses and versatility for the maintenance needs at these sites. The current backhoe and trailer are beyond their useful life and will be turned in as part of this purchase.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ 011969).  One hundred and seventeen (117) bidders were solicited and two (2) bids were received and opened on April 25, 2019.  After a review of the bid, the Division of Water recommends an award be made for all items to Bobcat Enterprises, Inc. in the amount of $54,880.013 as the most responsive, responsible and best bidder.

 

This purchase was approved by Fleet Management and will replace vehicle BT-16437

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

 

SUPPLIER:  Bobcat Enterprises, Inc., Vendor#004399, CC#31-0860716, expires 6/21/20.

 

FISCAL IMPACT:  $55,000.00 was budgeted for this purchase.

 

$0.00 was expended in 2018.

$0.00 was expended in 2017.

 

 

Title

 

To authorize the Director of Finance and Management to establish a contract with Bobcat Enterprises, Inc., for the purchase of one (1) Compact Track Loader, for the Department of Public Utilities, Division of Water; and to authorize the expenditure of $54,880.13 from the Water Operating Fund.  ($54,880.13)

 

 

Body

 

WHEREAS, the Purchasing Office opened formal bids on April 25, 2019 for the purchase of one (1) Compact Track Loader for the Division of Water; and

 

WHEREAS, the Division of Water recommends an award be made to the most responsive, responsible and best bidder, Bobcat Enterprises, Inc.; and

 

WHEREAS, the Compact Track Loader will be used by the Division of Water to maintain the new Parson’s Ave Water Plant quarry and surrounding land; and 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Bobcat Enterprises, Inc., in accordance with the terms, conditions and specifications of Solicitation Number: RFQ 011969 on file in the Purchasing Office;  now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Finance and Management be and is hereby authorized to establish a contract with Bobcat Enterprises, Inc., 9605 Princeton Glendale Rd., Hamilton, OH 45011 for the purchase one (1) Compact Track Loader for the Division of Water, in accordance with RFQ 011969 specifications on file in the Purchasing Office.

 

SECTION 2.  That the expenditure of $54,880.13 or as much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.