Explanation
1. BACKGROUND:
This legislation authorizes the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 37-foot Aerial Truck for the Department of Public Service, Division of Traffic Management. They will be used by the Division of Traffic Management when working on various traffic control devices. The one (1) 37-foot Aerial Truck has been approved by the City of Columbus, Fleet Management Division. The 37-foot Aerial Bucket Truck is replacing BT-21766. In support of the Mayor’s Get Green Columbus initiative, these 37-foot Aerial Truck are hybrid electric.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ012291). Twenty-Four (24) vendors were solicited, and one (1 MAJ) bid was received and opened on May 9, 2019. After a review of the bid, the Division of Traffic Management recommends an award be made for All Items to Utility Truck Equipment, Inc. in the amount of $178,885.00 as the lowest responsive and responsible and best bidder.
2. CONTRACT COMPLIANCE:
Utility Truck Equipment, Inc. Vendor #004562 CC#004562 expires 4/17/2021
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
3. FISCAL IMPACT:
The planned purchase was budgeted and is available in the Municipal Motor Vehicle Tax Fund (Fund 2266).
4. EMERGENCY DESIGNATION:
The department requests emergency designation for this legislation, so this replacement truck can be put into service as quickly as possible. The vehicle it is replacing is beyond its useful life or have already been retired.
Title
To authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 37-foot Aerial Truck for the Division of Traffic Management and to authorize the expenditure of $178,885.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($178,885.00)
Body
WHEREAS, one (1) 37-foot Aerial Truck is needed by the Division of Traffic Management, it will be used when working on various traffic control devices; and
WHEREAS, the Purchasing Office opened formal bids on May 9, 2019, for one (1) 37-foot Aerial Truck for the Division of Traffic Management; and
WHEREAS, Utility Truck Equipment, Inc. submitted a bid in the amount of $178,885.00 and is the lowest responsive and responsible and best bidder; and
WHEREAS, this purchase has been approved by Fleet Management; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Service to authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. in accordance with the terms, conditions, and specifications of Solicitation Number: RFQ012291 on file in the Purchasing Office; now therefore,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with Utility Truck Equipment, Inc., so that this replacement truck can be put into service as quickly as possible thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Utility Truck Equipment, Inc., for the purchase of one (1) 37-foot Aerial Truck.
SECTION 2. That the expenditure of $178,885.00 or as much thereof as may be needed, is hereby authorized in Fund 2266, (Municipal Motor Vehicle Tax Fund), Dept-Div 5913 (Division of Traffic Management) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.