Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew contract with The Fishel Company for maintenance and restoration services in support of the City’s fiber optic infrastructure, in the amount of $315,833.68. The coverage term period will be for one (1) year with the term period beginning May 22, 2019 through May 21, 2020. The contract will provide for all labor, equipment, and materials needed to ensure reliable operation of the City’s fiber network. The original contract agreement was authorized by Ord. No. 1282-2017, passed on June 5, 2017 through purchase order PO068822 (RFQ004871 solicitation/project number 47-03302017) for the provision of all labor, equipment, and materials needed to ensure reliable operation of the City’s fiber network. The original contract included options to renew for two (2) additional one (1) year terms, subject to mutual agreement and approval of proper City authorities. The contract was most recently renewed via ordinance 0424-2018 passed April 09, 2018 establishing purchase order (PO127503). This ordinance represents the second of the two (2) allowable renewals; year three (3) of a 3 year contract.
This ordinance also authorizes the extension of existing purchase order PO127503, with The Fishel Company to allow for the use of any remaining funds, for a period of one year through May 21, 2020.
The City owns approximately 500 miles of fiber optic cabling in various strand count quantities throughout the City with an additional 100 miles going into service September of 2018. Services are needed to regularly inspect and maintain these assets and provide emergency restoration in the event of unforeseen damage to the fiber network.
The 2016 State of Ohio mandate requiring participation in the Ohio Utilities Protection Service (OUPS) has increased the City’s expenditures related to cable locate ticket screening and the corresponding cable locate ticket marking of our fiber assets. The quantity of these tickets fluctuate depending on the construction activities throughout our fiber service area and our expanding fiber footprint.
EMERGENCY:
Emergency designation is being requested for this renewal to continue with services that are necessary to support daily operation activities and to ensure no service interruption.
CONTRACT COMPLIANCE:
Vendor Name: The Fishel Company C.C. #: 31-4560115; Expiration Date: 04/04/2021
DAX Vendor Account #: 006049
FISCAL IMPACT:
In years 2017 and 2018, the Department of Technology legislated $315,833.68 and $357,833.68, respectively, under this contract with The Fishel Company for maintenance and restoration services in support of the City’s fiber optic infrastructure. Total funding being requested in this ordinance for year 3 (2019/2020) of the contract is in the amount of $315,833.68. The Department of Technology, Information Services Division, Information Services Operating Fund has budgeted funds for this service contract. Including this renewal, the aggregate total contract amount is $989,501.04.
Title
To authorize the Director of the Department of Technology to renew a contract with The Fishel Company for maintenance and restoration services in support of the City’s fiber optic infrastructure; to authorize the extension of existing purchase order PO127503 for a period of one year, to allow for the use of any remaining funds to continue with the services provided; to authorize the expenditure of $315,833.68 from the Department of Technology, Information Services Division, Information Service Operating Fund; and to declare an emergency. ($315,833.68)
Body
WHEREAS, the City owns approximately 500 miles of fiber optic cabling in various strand count quantities throughout the City and services are needed to regularly inspect and maintain these assets, and provide emergency restoration in the event of unforeseen damage to the fiber network; and
WHEREAS, the original contract agreement was authorized by Ord. No. 1282-2017, passed on June 5, 2017 through purchase order PO068822 (RFQ004871 solicitation/project number 47-03302017) for the provision of all labor, equipment, and materials needed to ensure reliable operation of the City’s fiber network, and the original contract agreement included options to renew for two (2) additional one (1) year terms, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, the first of the two renewal options (year 2 of a 3 year contract) was authorized by ordinance 0424-2018 passed April 09, 2018 establishing purchase order (PO127503); and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to renew a contract with The Fishel Company for maintenance and restoration services in support of the City’s fiber optic infrastructure, in the amount of $315,833.68. The coverage term period will be for one (1) year with the term period beginning May 22, 2018 through May 21, 2019. This ordinance represents the second of the two (2) allowable renewals; final year of a three year contract; and
WHEREAS, this ordinance also authorizes the extension of existing purchase order PO127503 (established with passage of ordinance 0424-2018) with The Fishel Company, to allow for the use of any remaining funds for a period of one year to continue with the maintenance and restoration services in support of the City’s fiber optic infrastructure; and
WHEREAS, the total amount of funding being requested in this ordinance is $315,833.68; and
WHEREAS, the 2016 State of Ohio mandate requiring participation in the Ohio Utilities Protection Service (OUPS) has increased the City’s expenditures related to cable locate ticket screening and the corresponding cable locate ticket marking of our fiber assets causing the quantity of these tickets to fluctuate depending on the construction activities throughout our fiber service area; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology to renew a contract, with The Fishel Company and to authorize the extension of existing purchase order PO127503 for a period of one year to continue with services that are necessary to support daily operation activities and to ensure no service interruptiont on the city’s fiber optic network, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, be and is hereby authorized to renew a contract with The Fishel Company for maintenance and restoration services in support of the City’s fiber optic infrastructure in the amount of $315,833.68. The coverage term period will be for one year with the term period beginning May 22, 2019 through May 21, 2020. This ordinance represents the second of two (2) allowable renewals; final year of a three year contract.
SECTION 2. That the extension of PO127503 for a period of one year ending May 21, 2020 is hereby authorized to allow for the use of any remaining funds needed to continue and complete maintenance and restoration services in support of the City’s fiber optic infrastructure.
SECTION 3. That the expenditure of $315,833.68 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund per the accounting codes on the financial coding sheet attachment to this ordinance: (please see attachment 1441-2019 EXP)
Department: 47 | Division: 47-02 | Object Class: 03 | Main Account: 63050 | Fund: 5100 | Subfund: 510001 | Program: IT015 | Section 3: 470201 | Section 4: IT01 | Section 5: IT0103 | Amount: $315,833.68
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.