Explanation
1. BACKGROUND
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a purchase order with Best Equipment in order to purchase a Madvac Compact Portable Litter Collector and hauling trailer for the Department of Public Service, Division of Refuse Collection, and Keep Columbus Beautiful (KCB). This purchase will assist the Division and KCB with litter control along City streets, alleys, and other areas where uncontained litter accumulates.
The Purchasing Office advertised a competitive bid in accordance with Section 329.06 (RFQ012215). Two (2) vendors submitted bids and were received and opened on April 26, 2019. Best Equipment, Inc., was the lowest, responsive and responsible bid received. Therefore, the award will be made to Best Equipment, Inc., in the amount of $24,964.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Best Equipment, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Best Equipment, Inc., is CC007016 and expires 10/11/2020.
3. FISCAL IMPACT
Funds are available within the Refuse Bond Fund, Fund 7703, Project P520001-100000 (59-02 Mechanized Collection Equipment).
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite delivery of the Madvac Compact Portable Litter Collector for use during this summer.
Title
To authorize the Director of Finance and Management to enter into a purchase order with Best Equipment, Inc., for the purchase of a Madvac Compact Portable Litter Collector and hauling trailer for the Division of Refuse Collection; to authorize the expenditure of up to $24,964.00 from the Refuse Bond Fund; and to declare an emergency. ($24,964.00).
Body
WHEREAS, the Purchasing Office opened an informal bid on April 26, 2019, for one (1) Madvac Compact Portable Litter Collector and hauling trailer for the Division of Refuse Collection; and
WHEREAS, the Division of Refuse Collection recommends an award to be made to the lowest, responsive and responsible bidder, Best Equipment, Inc.; and
WHEREAS, a purchase order will be issued by the Department of Finance and Management in accordance with the terms, conditions and specifications of RFQ012215 on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the Director of Finance and Management to establish purchase orders in order to purchase the equipment advertised on RFQ012215so it will be available this summer to assist with cleaning up debris at illegal dumping sites, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Best Equipment, Inc., for one (1) Madvac Compact Portable Litter Collector and hauling trailer for the Division of Refuse Collection, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $24,964.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Refuse Collection), Project P520001-100000 (59-02 Mechanized Collection Equipment), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.