Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Gudenkauf Corporation for the Signal Installation - Columbus Traffic Signal System Phase E PID 99733 Re-Bid project and to provide payment for construction, construction administration and inspection services.
This contract includes installing messenger wire, conduit, pullboxes, fiber optic cable, Ethernet switches, traffic flow monitors, and communication cabinets to migrate the Columbus traffic signal system to the new traffic signal system. The limits of the project are throughout Franklin County and southern Delaware County with 95 miles of fiber optic cable to be installed to connect 215 traffic signals. Some of the major corridors include South High Street, Hilliard-Rome Road, and New Albany Road. Work will also be done in the Polaris and Easton shopping regions.
The estimated Notice to Proceed date is June 28, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on May 16, 2019, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Gudenkauf Corporation $12,291,195.17 Columbus, Ohio Majority
Award is to be made to Gudenkauf Corporation as the lowest responsive, responsible and best bidder for their bid of $12,291,195.17. The amount of construction administration and inspection services will be $1,229,119.52. The total legislated amount is $13,520,314.69.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Gudenkauf Corporation.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Gudenkauf Corporation is CC004454 and expires 2/26/20.
3. PRE-QUALIFICATION STATUS
Gudenkauf Corporation and all proposed subcontractors have met code requirements with respect to pre-qualification pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A reimbursement grant provided by the Ohio Department of Transportation (ODOT), Fund 7765 (Federal Transportation Grant Fund), Grant #G591901 (Columbus Traffic Signal Phase E 99733) will fund $12,593,257.09 of this expenditure.
The remaining balance of $927,057.60 is funded by the City’s Department of Technology and is available within the Information Services Taxable Debt Fund, Fund 5115.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete the project at the earliest possible time to ensure the safety of the travelling public.
Title
To appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Gudenkauf Corporation for the Signal Installation - Columbus Traffic Signal System Phase E PID 99733 Re-Bid project; to authorize the expenditure of up to $927,057.60 from the Information Services Taxable Debt Fund and up to $12,593,257.09 from the Federal Transportation Grants Fund for the Signal Installation - Columbus Traffic Signal System Phase E PID 99733 Re-Bid Project; and to declare an emergency. ($13,520,314.69)
Body
WHEREAS, the Department of Public Service is engaged in the Signal Installation - Columbus Traffic Signal System Phase E PID 99733 Re-Bid project; and
WHEREAS, the work for this project consists of installing messenger wire, conduit, pullboxes, fiber optic cable, Ethernet switches, traffic flow monitors, and communication cabinets to migrate the Columbus traffic signal system to the new traffic signal system; and
WHEREAS, Gudenkauf Corporation will be awarded the contract for the Signal Installation - Columbus Traffic Signal System Phase E PID 99733 Re-Bid project; and
WHEREAS, the Department of Public Service requires funding to be available for the Signal Installation - Columbus Traffic Signal System Phase E PID 99733 Re-Bid project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds and Department of Technology Funds will be used to pay for this project; and
WHEREAS, it is necessary to appropriate funds within Fund 7765, Federal Transportation Grant Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Gudenkauf Corporation to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $12,593,257.09 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Grant G591901 (Columbus Traffic Signal Phase E 99733), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Gudenkauf Corporation, 2679 McKinley Avenue, Columbus, Ohio, 43204, for the Signal Installation - Columbus Traffic Signal System Phase E PID 99733 Re-Bid project in the amount of up to $12,291,195.17 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $1,229,119.52.
SECTION 3. That the expenditure of $12,593,257.09, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Grant G591901 (Columbus Traffic Signal Phase E 99733), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $900,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5115 (Information Services Taxable Debt), Dept-Div 4702 (Information Services Division), Project P470046-100001 (CTSS Fiber Purchase B,C,D), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $27,057.60, or so much thereof as may be needed, is hereby authorized in Fund 5115 (Information Services Taxable Debt), Dept-Div 4702 (Information Services Division), Project P470046-100000 (Connectivity Project Fiber/Wireless), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.