Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Line Locating Equipment and accessories with C&S Solutions Inc. The Division of Sewerage and Drainage is the primary user for Line locating equipment. Line locating equipment is used to locate water, sewerage and power lines within the Division. The term of the proposed option contract would be approximately two years, expiring June 30, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 23, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011991). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
C&S Solutions Inc. CC# 005996 expires 5/13/2021, all items, $1.00
Total Estimated Annual Expenditure: $30,000, Division of Sewerage and Drainage, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract will expire 6/30/2019.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Line Locating Equipment and accessories with C&S Solutions; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Body
WHEREAS, the Line Locating Equipment and Accessories UTC will provide for the purchase of equipment that will direct the end user the location of water, sewer and electrical lines underground; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 23, 2019 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Public Utilities Department in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Line Locating Equipment due to the imminent expiration of the existing contract, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Line Locating Equipment in accordance with Request for Quotation RFQ011991 for a term of approximately two years, expiring 6/30/2021, with the option to renew for one (1) additional year, as follows:
C&S Solutions Inc., All Items; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.