Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish one (1) Universal Term Contract (UTC) for the option to purchase McAfee Security Products and Solutions with Source IT Technologies LLC. The main user of this contract will be the Department of Technology to supply McAfee multi-purpose security products for various City agencies. The term of the proposed option contract would be approximately three (3) years, expiring June 30, 2022, with the option to extend the contract for two (2) additional one-year periods if mutually agreed upon. The Purchasing Office opened formal bids on May 2, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding, (Request for Quotation No. RFQ012064. Two-Hundred Twenty-Eight (228) bids were solicited. Six (6) bids were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive and best bidder:
Source IT Technologies LLC: CC# CC029303 (Expires 4/30/2021); All Items, $1.00
Total Estimated Annual Expenditure: $179,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
Emergency Measure: This ordinance is being submitted as an emergency because the current contract ends June 30, 2019.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase McAfee Security Products and Solutions with Source IT Technologies LLC; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 2, 2019 for McAfee Security Products and Solutions; and
WHEREAS, the McAfee Security Products and Solutions UTC will be used as a multi-purpose security product by the Department of Technology and other City agencies to protect the City's computers and technology hardware environment, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to enter into a Universal Term Contract for an option to purchase the McAfee Security Products and Solutions with Source IT Technologies LLC to ensure the uninterrupted supply of materials and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized to enter into the following Universal Term Contract for the option to purchase McAfee Security Products and Solutions for the term ending June 30, 2022, with the option to extend the contracts for two (2) additional one-year periods if mutually agreed upon, in accordance with RFQ012064 as follows:
Source IT Technologies LLC, All items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.