Explanation
Background: This ordinance authorizes the Finance and Management Director, on behalf of the Department of Building and Zoning Services, to establish a purchase order in the amount of $156,066.75 from a Universal Term Contract with Mike Albert Fleet Solutions for the acquisition of six (6) plug-in hybrid vehicles as part of the Smart City program.
Mike Albert Leasing, Inc. vendor#021444, PA002701 - Electric Vehicles UTC - expires 9/30/2019
The total cost of the vehicles is $156,066.75; of which $18,000.00 will be provided by the Department of Public Service through a onetime grant award from Vulcan, Inc. in the amount of $3,000.00 per vehicle.
This ordinance is submitted as an emergency so that an order can be processed before the manufacturer's cutoff date.
Fiscal Impact: This ordinance authorizes an expenditure of $138,066.75 from the Development Services Fund and $18,000.00 from the Smart City Private Grant Fund with Mike Albert Fleet Solutions for the acquisition of plug-in hybrid vehicles.
Title
To authorize the Finance and Management Director, on behalf of the Department of Building and Zoning Services, to establish a purchase order from an existing Universal Term Contract (UTC) with Mike Albert Fleet Solutions for the acquisition of six plug-in hybrid vehicles; to authorize the expenditure of $138,066.75 from the Development Services Fund; to authorize the expenditure of $18,000.00 from the Smart City Private Grant Fund; and to declare an emergency. ($156,066.75)
Body
WHEREAS, the City of Columbus is an award recipient for the Smart City Challenge in 2016 to develop ideas for an integrated, smart transportation system, and
WHEREAS, one of the priorities of the Smart City Program is to reduce Greenhouse Gas Emissions through the adoption of an electric vehicle fleet, and
WHEREAS, the Department of Building and Zoning Services has a need to replace older high mileage and high maintenance vehicles, and
WHEREAS, an existing Universal Term Contract (UTC) exists with Mike Albert Fleet Solutions, and
WHEREAS, funding for these vehicles is budgeted and available within the Development Services Fund and the Smart City Private Grant Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Building and Zoning Services in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order with Mike Albert Fleet Solutions for the acquisition of new plug-in hybrid vehicles for the preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Department of Building and Zoning Services, is hereby authorized to establish a purchase order from an existing Universal Term Contract with Mike Albert Fleet Solutions for the acquisition of six plug-in hybrid vehicles.
SECTION 2. That the expenditure of $138,066.75, or so much thereof as may be necessary in regard to the actions authorized in Sections 1, be and is hereby authorized and approved from the Development Services Fund 2240, Sub-Fund 000000 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 1530-2019 Legislation Template.xls
SECTION 3. That the expenditure of $18,000.00, or so much thereof as may be necessary in regard to the actions authorized in Sections 1, be and is hereby authorized and approved from the Smart City Private Grant Fund 7768, in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 1530-2019 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Building and Zoning Services, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.