Explanation
Background: This ordinance authorizes the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Mike Albert Fleet Solutions for the acquisition of fifty-eight (58) battery electric and plug in hybrid electric vehicles as part of the Smart City program, for use by various City of Columbus Departments and Divisions. The purchase orders will be issued from a Universal Term Contract (UTC) that has been previously established by the Purchasing Office.
Mike Albert Leasing, Inc. vendor#0214442, PA002701 - Electric Vehicles UTC - expires 9/30/2019 - ($1,231,327.29 estimated)
The Fleet Management Division will purchase and place into service 11 Kia NIRO, 22 Nissan Leaf and 25 Toyota Prius vehicles. Placement of these units continues to meet and/or exceed the Mayor’s Green Fleet Action Plan by further reducing harmful carbon emissions and Green House Gases in Central Ohio and is in accordance with the commitments to the Smart City Program.
The total cost of the vehicles is $1,405,327.29; of which $174,000.00 will be provided by the Department of Public Service through a onetime grant award from Vulcan, Inc. in the amount of $3,000.00 per vehicle.
Emergency action is requested so that the vehicles can be purchased prior to the vendor cutoff dates.
Fiscal Impact: This ordinance authorizes an expenditure of $1,231,327.29 from the Special Income Tax fund and $174,000.00 from the Smart City Private Grant Fund with Mike Albert Fleet Solutions for the purchase of battery electric and plug in hybrid electric vehicles. The Department of Finance and Management budgeted $4.0 million in the Special Income Tax Fund for 2019 Citywide Vehicle Acquisitions. $6.5 million in 2018 and $7.5 million in 2017 were expended respectively from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from previously established Universal Term Contracts (UTCs) for the purchase of plug in battery and plug in hybrid electric vehicles with Mike Albert Fleet Solutions; to authorize the appropriation and expenditure of $1,231,327.29 from the Special Income Tax fund; to authorize the expenditure of $174,000.00 from the Smart City Private Grant Fund; and to declare an emergency. ($1,405,327.29)
Body
WHEREAS, the City of Columbus is an award recipient for the Smart City Challenge in 2016 and was awarded funding to develop ideas for an integrated, smart transportation system, and
WHEREAS, one of the priorities of the Smart City Program is to reduce Greenhouse Gas Emissions through the adoption of an electric vehicle fleet, and
WHEREAS, various City Departments have a need to replace older high mileage and high maintenance vehicles; and
WHEREAS, the replacement of these vehicles will help eliminate some out of “life cycle” vehicles; and
WHEREAS, Mike Albert Fleet Solutions successfully bid and was awarded contract PA002701 - Electric Vehicles UTC, expires 9/30/2019; and
WHEREAS, funding for these vehicles is budgeted and available within the Special Income Tax fund and the Smart City Private Grant Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management Division, in that it is immediately necessary to authorize the Director to establish a purchase order with Mike Albert Fleet Solutions for the purchase of new electric vehicles, thereby preserving the public peace, property, health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders from a previously established Universal Term Contract for the acquisition of battery electric and plug in hybrid electric vehicles for use by various City Departments with the following vendor:
Mike Albert Fleet Solutions, vendor #021444, PA002701 - Electric Vehicles UTC ($1,231,327.29 estimated)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $1,231,327.29 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 1556-2019 Legislation Template.xls
SECTION 3. That the expenditure of $1,231,327.29, or so much thereof as may be necessary in regard to the actions authorized in Sections 1, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 1556-2019 Legislation Template.xls
SECTION 4. That the expenditure of $174,000.00, or so much thereof as may be necessary in regard to the actions authorized in Sections 1, be and is hereby authorized and approved from the Smart City Private Grant Fund 7768, in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 1556-2019 Legislation Template.xls
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.