Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Hewlett Packard printers, related equipment, accessories, supplies and maintenance services with Cannon IV, Inc. and US Laser LLC. The Hewlett Packard Printer Equipment UTC will be used by all City agencies to purchase new printers, supplies, and maintenance. The term of the proposed option contracts will be through June 30, 2021, with the option to extend for one (1) additional year. The Purchasing Office opened formal bids on May, 23, 2019. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding, (Request for Quotation No. RFQ012211. One-Hundred Eighty-One (181) bids were solicited. Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders in compliance with the specifications.
Cannon IV, Inc., CC007031(expires 2/5/2020)
US Laser LLC, CC005163 (expires 7/26/2019)
Total Estimated Annual Expenditure: $250,000.00
The companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
Emergency Measure: This ordinance is being submitted as an emergency because the current contract ends June 30, 2019.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Hewlett Packard Printer Equipment UTC with Cannon IV, Inc. and US Laser LLC; to...
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