Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Protective Footwear and Accessories with Grainger. The contracts for Protective Footwear and Accessories will be used city wide for all departments and divisions. Safety shoes and boots are used to protect employees’ feet and toes from hazards presented in their job functions. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 23, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ012323). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Grainger, CC# 007170 expires March 21, 2021, Items 1-35 and Catalog, $1.00
Total Estimated Annual Expenditure: $250,000, City wide users.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires July 31, 2019 and a new contract needs to be available on or before that date to avoid a lapse in the ability to purchase footwear that is necessary for employee safety.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend ...
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