Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew three (3) existing Universal Term Contracts (UTC) for the option to purchase Electric Vehicles with Ricart Properties Inc., George Byers Sons Inc., and Mike Albert Leasing Inc. These contracts provide all City agencies and Co-OPP members the option to lease and purchase electric and hybrid vehicles.
To provide the flexibility for leasing electric vehicles and enable the City to receive Federal rebates, an award made to Mike Albert Leasing Inc., necessitated a bid waiver to negotiate and agree to additional terms and conditions as part of the leasing program. These terms and conditions were reviewed and approved by the Columbus City Attorney’s Office.
The contracts, PO096284, PO096244, and PO096247 were established in accordance with Request for Quotation RFQ005343 and authorized under Ordinance Number 2508-2017 and will expire September 30, 2019. In accordance with the bid specifications, the City and Ricart Properties Inc., George Byers Sons Inc., and Mike Albert Leasing Inc. can renew the contracts for an additional one year term subject to mutual agreement and approval of proper City Authorities.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contracts. All City agencies must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew three Universal Term Contracts for the option to lease and purchase Electric Vehicles with Ricart Properties Inc., George Byers Sons Inc., and Mike Albert Leasing Inc.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into three (3) Universal Term Contracts for Electric Vehicles for use by all City agencies; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ005343 with Ricart Properties Inc., George Byers Sons Inc., and Mike Albert Leasing Inc. deemed the lowest, most responsive, responsible and best bidders, and
WHEREAS, in accordance with the bid specifications, the City and Ricart Properties Inc., George Byers Sons Inc., and Mike Albert Leasing Inc. can renew the contracts for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation the Department of Finance and Management, on behalf of all City agencies, in that it is immediately necessary to authorize the Director to renew three (3) Universal Term Contracts with Ricart Properties Inc., George Byers Sons Inc., and Mike Albert Leasing Inc. for the option to obtain Electric Vehicles, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew three Universal Term Contracts with Ricart Properties Inc., George Byers Sons Inc., and Mike Albert Leasing Inc., PO096284, PO096244, and PO096247, respectively, for a period of one year, from 9/30/2019 to and including 9/30/2020.
SECTION 2. That these renewals are in accordance with relevant provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.