Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Car Seats with Evenflo Co., Inc. This contract provides Car Seats for the Columbus Public Health Department Car Seat Program to assist underprivileged families to be able to safely transport their children.
The contract, PO040205 was established in accordance with Request for Quotation RFQ003049 and authorized under Ordinance Number 2820-2016 and will expire September 30, 2019. In accordance with the bid specifications, the City and Evenflo Co., Inc. can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Public Health must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Car Seats with Evenflo Co., Inc.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Car Seats for use by Department of Public Health; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ003049 with Evenflo Co., Inc. deemed the responsive, responsible, and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Evenflo Co., Inc. can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Health in that it is immediately necessary to authorize the Finance and Management Director to renew a Universal Term Contract with Evenflo Co., Inc. for the option to obtain Car Seats, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with Evenflo Co., Inc., PO040205, for a period of one year, from September 30, 2019 to and including September 30, 2020.
SECTION 2. That this extension is in accordance with relevant provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.