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File #: 1625-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/6/2019 In control: Public Utilities Committee
On agenda: 7/15/2019 Final action: 7/17/2019
Title: To authorize the Finance and Management Director to establish a contract with Ecoverse Industries Limited for the purchase of one (1) Portable Trommel Drum Screen Machine for the Division of Sewerage and Drainage; and to authorize the expenditure of $328,048.00 from the Sewerage Operating Fund, and to waive competitive bidding provisions of City Code Chapter 329. ($328,048.00)
Attachments: 1. ORD 1625-2019 Financial Coding, 2. ORD 1625-2019 Information, 3. ORD 1625-2019 Bid Waiver Form, 4. ORD 1625-2019 Bid Tabulation, 5. ORD 1625-2019 Fleet and Director Approvals
Explanation

BACKGROUND: To authorize the Finance and Management Director to enter into a contract with Ecoverse Industries Limited for the purchase of one (1) Portable Trommel Drum Screen Machine for the Division of Sewerage and Drainage. This equipment will be used by the Compost Facility to screen material out for a higher grade of compost used in the production of Com-Til. This purchase was approved by Fleet Management and will replace Brass Tag #16568.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ012305). Twenty-three (23) bidders (1 MBR, 1 F1, 21 MAJ) were solicited and two bids (MAJ) were received and opened on May 30, 2019.

Ecoverse Industries Limited submitted two bids (a primary and an alternate bid). After a review of the bids it was determined that both bids meet the minimum specification. However, the primary bid exceeds the specifications by providing a larger machine that provides enhanced usability. The drum can hold 50 percent more material and provides 30 percent more screening time which improves the production processing of the material more efficiently.

The Division of Sewerage and Drainage recommends to waive the competitive bidding provisions of the Columbus City Code, Section 329 and an award be made for all items on the primary bid to Ecoverse Industries Limited in the amount of $328,048.00 as the most responsive, responsible and best bidder.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

SUPPLIER: Ecoverse Industries Limited, Vendor #008419, CC# 45-5231110, expires 6/4/21

FISCAL IMPACT: $328,048.00 is required for this purchase.

$0.00 was spent in 2018
$0.00 was spent in 2017


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