Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to make payment to the Mid-Ohio Regional Planning Commission for Round 32 administrative costs for the Local Transportation Improvement Program (LTIP) and State Capital Improvement Program (SCIP).
The Mid-Ohio Regional Planning Commission (MORPC) serves as staff to the District Three Public Works Integrating Committee and makes funding awards, in rounds, based on committee recommendations to the Ohio Public Works Commission concerning fund distribution for the State Capital Improvement Program and the Local Transportation Improvement Program. MORPC prorates costs to serve as staff for each round to local jurisdictions based upon the total funds ultimately awarded to each jurisdiction.
The Department of Public Service received a total of $10,333,904.00 in FY2018 for the following Round 32 projects: Arterial Street Rehabilitation - Hamilton Road - SR161 to Morse Road - Phase A; Roadway Improvements - Lazelle Road Phase C; and Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road. This legislation authorizes payment to MORPC in the amount of $20,841.63 to satisfy the local share of administrative costs incurred during the administration of the aforementioned programs.
2. FISCAL IMPACT
Funds in the amount of $20,841.28 are available for this invoice in the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2019 Capital Improvement Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested to facilitate payment to MORPC at the earliest time possible.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Director of Public Service to make payment to the Mid-Ohio Regional Planning Commission for administrative costs incurred in connection with administration of the State Capital Improvement Program and the Local Transportation Improvement Program; to authorize the expenditure of $20,841.63 from the Streets and Highways Bond Fund; and to declare an emergency. ($20,841.63)
Body
WHEREAS, Ordinance 1987-2017 authorized the Director of Public Service to submit Round 32 applications for the Local Transportation Improvement Program (LTIP) and State Capital Improvement Program (SCIP); and
WHEREAS, the Department of Public Service received grant awards totaling $10,333,904.00 to support the completion of the following projects: Arterial Street Rehabilitation - Hamilton Road - SR161 to Morse Road - Phase A; Roadway Improvements - Lazelle Road Phase C; and Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road; and
WHEREAS, the Mid-Ohio Regional Planning Commission (MORPC) renders staff support services to the District Three Public Works Integrating Committee in connection with the award and distribution of LTIP and SCIP grant funds; and
WHEREAS, as a condition of acceptance of the aforementioned grant awards, the Department of Public Service agreed to pay up to 1% of the total award amount to MORPC to subsidize administrative costs incurred in connection with the aforementioned programs; and
WHEREAS, this legislation authorizes payment to MORPC in the amount of $20,841.63 for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvement Budget for the purpose of providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the encumbrance and expenditure of requisite funds in order to satisfy the obligation owed to MORPC as soon as reasonably practicable, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530161-100145 / Roadway Improvements - Lazelle Road Phase A (Voted Carryover) / $144,012.00 / ($3,297.00) / $140,715.00
7704 / P530161-100148 / Roadway Improvements - Lazelle Road Phase C (Voted Carryover) / $0.00 / $3,297.00 / $3,297.00
SECTION 2. That the Director of Public Service be and hereby is authorized to make payment in the amount of $20,841.63 to the Mid-Ohio Regional Planning Commission, 111 Liberty Street, Suite 100, Columbus, Ohio, 43215, for staff support services rendered in connection with the administration of Round 32 of the State Capital Improvement Program and the Local Transportation Improvement Program.
SECTION 3. That the expenditure of $10,499.99, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), Project P530103-100054 (Arterial Street Rehabilitation - Hamilton Road - SR161 to Morse Road - Phase A), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $3,296.10, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), Project P530161-100148 (Roadway Improvements - Lazelle Road Phase C), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $7,045.54, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), Project P530103-100052 (Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.