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File #: 1641-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/7/2019 In control: Public Utilities Committee
On agenda: 7/15/2019 Final action: 7/17/2019
Title: To authorize the Director of Public Utilities to enter into a renewal agreement with T & M Associates, Inc. for the General Engineering Consultant (GEC) Services #3, Project, Renewal #2; to authorize the transfer within of $165,396.72 and an expenditure of up to $425,000.00 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2019 Capital Improvements Budget. ($425,000.00)
Attachments: 1. Ord 1641-2019 Director's Legislation Information Sheet (1-11-2018), 2. Ord 1641-2019 Schedule 2A-1 Utilization Form (USE THIS) - TM GEC Year 3, 3. Ord 1641-2019 DAX Financial Form GEC #3 R#2

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to renew (#2) a professional engineering services agreement with T & M Associates, Inc., for the General Engineering Consultant Services #3 agreement, CIP 650260-100200. The General Engineering Consultant Services (GEC) #3 Project is necessary to provide technical and engineering assistance to the Department of Public Utilities (DPU). Initial services are for the Division of Sewerage and Drainage (DOSD) facilities. Additional DPU facilities may be added in the future. The GEC services may include the following tasks for small projects: investigations, inspections and evaluations of existing conditions, surveying, preparation of engineering or architectural drawings and specifications, review of contractors’ submittals including shop drawings, maintenance and operation (M&O) manuals, and Standard Operating Procedures (SOPs). The GEC services may also include assistance with new equipment or systems start-up and commissioning, instrumentation & control (I&C) work such as Human Machine Interface (HMI) and Programmable Logic Controller (PLC) programming, uploading documents onto the City’s Project Management Information System (PMIS), computerized maintenance software, preparation of record plan drawings for small projects, technical assistance in the preparation of Facilities/Equipment Maintenance (FEM) documents, and other similar related tasks. Small projects that may, on occasion, require engineering services under this contract include small Capital Improvement Projects (formerly known as “Plant Improvement Projects” or “PIPs”) and FEM service contracts. The small Capital Improvement Projects (CIP) will vary in nature and can include replacement and upgrade of equipment, materials, structural features, electrical, or instrumentation & control (I&C) work and their associated appurtenances that have served its useful life.

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