Explanation
BACKGROUND:
This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Technology (DoT), to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016, with a current expiration date of June 30, 2019 with the understanding that the State is intent on extending the agreement through June 30, 2021, for the procurement of various Adobe software application products through a government Enterprise Term Licensing Agreement (ETLA). The coverage term period is April 1, 2019 through March 31, 2020, in the amount of $75,439.21. The purchase of Adobe software application products was most recently authorized through purchase orders PO130360 and PO130361, for the total amount of $49,157.00, for the coverage term period from April 1, 2018 through March 31, 2019.
Adobe has historically focused upon the creation of multimedia and creativity software products, with a more recent emphasis towards digital marketing software. Adobe is best known for its Photoshop image editing software, Acrobat and Acrobat Reader, the Portable Document Format (PDF), and Adobe Creative Suite as well as its successor Adobe Creative Cloud. Adobe software is used by City departments to improve efficiency and enhance communications.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State's database of Findings for Recovery.
FISCAL IMPACT:
During the years 2017 and 2018 the Department of Technology expended $33,229.00 and $49,157.00 respectively for Adobe software application products. The cost associated with this (2019) legislation for Brown Enterprise Solutions, LLC to purchase Adobe software application products is $75,439.21. Funding for this purchase is budgeted and available in the Department of Technology, Information Services Division, Information Service Operating Fund.
EMERGENCY DESIGNATION:
Emergency action is requested to initiate service from the contractor to avoid delay in services provided.
CONTRACT COMPLIANCE:
Vendor Name: Brown Enterprise Solutions, LLC; C.C#/F.I.D#: 90-0353698; Expiration Date: 01/31/2021
DAX Vendor Acct.: #010668
Title
To authorize the Finance and Management Director to establish a purchase order with Brown Enterprise Solutions, LLC utilizing State Master Cloud Service Agreement -- MCSA0016, with a current expiration date of June 30, 2019 with the understanding that the State is intent on extending the agreement through June 30, 2021, for the procurement of various Adobe software application products through a government Enterprise Term Licensing Agreement (ETLA); to authorize the expenditure of $75,439.21 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($75,439.21)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016, which expires June 30, 2019, with the understanding that the State is intent on extending the agreement through June 30, 2021, for the procurement of various Adobe software application products through a government Enterprise Term Licensing Agreement (ETLA). The coverage term period is April 1, 2019 through March 31, 2020, in the amount of $75,439.21; and
WHEREAS, this ordinance addresses the Purchasing objective of maximizing the use of City resources by obtaining optimal products/services at low prices and providing an effective option for the Department of Technology, and other city agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology and other city agencies in that it is immediately necessary for the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from the State Master Cloud Service Agreement - MCSA0016 with Brown Enterprise Solutions, LLC to purchase Adobe software application products, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Department of Technology (DoT), be and is hereby authorized to establish a purchase order utilizing the State Master Cloud Service Agreement - MCSA0016 with Brown Enterprise Solutions, LLC to purchase Adobe software application products, with the understanding that the State is intent on extending the agreement through June 30, 2021. The coverage term period is April 1, 2019 through March 31, 2020, in the amount of $75,439.21.
SECTION 2: That the expenditure of $75,439.21, or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund, is hereby authorized as follows: (see attachment 1243-2019 EXP)
Department: 47 | Division: 47-02 | Obj. Class: 03 | Main Account: 63945 | Fund: 5100 | Subfund: 510001 | Program Code: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $61,296.76 | {ISD}
Department: 47 | Division: 47-01 | Obj. Class: 03 | Main Account: 63945 | Fund: 5100 | Subfund: 510001 | Program Code: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1303 | Amount: $1,030.12 | {Building and Zoning}
Department: 47 | Division: 47-01 | Obj. Class: 03 | Main Account: 63945 | Fund: 5100 | Subfund: 510001 | Program Code: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1316 | Amount: $2,516.99 | {DPS-Infrastructure}
Department: 47 | Division: 47-01 | Obj. Class: 03 | Main Account: 63945 | Fund: 5100 | Subfund: 510001 | Program Code: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1308 | Amount: $646.32| {DPU-Electricity}
Department: 47 | Division: 47-01 | Obj. Class: 03 | Main Account: 63945 | Fund: 5100 | Subfund: 510001 | Program Code: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1309 | Amount: $4,110.99 | {DPU-Water}
Department: 47 | Division: 47-01 | Obj. Class: 03 | Main Account: 63945 | Fund: 5100 | Subfund: 510001 | Program Code: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1310 | Amount: $4,608.97 | {DPU-Sewers & Drains}
Department: 47 | Division: 47-01 | Obj. Class: 03 | Main Account: 63945 | Fund: 5100 | Subfund: 510001 | Program Code: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1311 | Amount: $1,229.06 | {DPU-Storm water}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.