Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into contracts totaling $399,818.00 with Presidio Infrastructure Solutions LLC and Generator Systems LLC for the purchase of the generators, fuel tanks, removal, and installation of said generators at the radio towers throughout the city. The purchase of the generators, fuel tanks, removal, and installation will be made from existing State of Ohio Term Contracts. The State Term Contracts were deemed the most effective to go with due to the STC covering the purchase of the generators, fuel tanks, removal, and installation whereas the previous quotes provided by the Department of Finance and Management, Fleet Division showed a higher dollar amount for the purchase of just the generators. The quotes did not include the purchase of the fuel tanks, and the removal and installation of the fuel tanks and generators. Additionally, all tank tests, pressure tests, permits, etc. are covered by the cost whereas the fleet costs did not include these fees. The purchase by the City of Columbus from a State of Ohio contract is authorized by Ordinance 582-87 that allows for cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
The Columbus public safety radio system maintains seven (7) radio tower sites at which there are backup generators in order to provide power to the site in the event there is a main power loss. The loss of power at any site will take the site off-line creating a hole in radio communications coverage for first responders. The current backup generators at four (4) of the sites are aged (1990’s) and are in a state of continual repair. These generators are in dire need of replacement in order to guarantee radio communications when it is needed. Additionally, six (6) of the sites are to receive the installation of electrical connections that will allow for a towable mobile generator to be hooked to the site for power in the event the backup generator fails at any site.
Bid Information: State of Ohio Term Contracts #800438 & #534384 Index 589 exist for this purchase.
Contract Compliance: Generator Systems LLC Compliance No. CC021139, expires May 13, 2021
Presidio Infrastructure Solutions LLC No. CC015328, expires June 4, 2021
Emergency Designation: The Division of Support Services respectfully requests that this legislation be considered an emergency measure to allow for the immediate funding needed for the replacement of the generators that are reaching end of life and timely installation of the new generators.
FISCAL IMPACT: Funds for this purchase are budgeted and available within Public Safety's 2019 Capital Improvement Budget.
Title
This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into contracts totaling $399,818.00 with Presidio Infrastructure Solutions LLC and Generator Systems LLC for the purchase, removal, and installation of new generators and fuel tanks at radio towers throughout the city, from existing Cooperative State of Ohio Term Contracts established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office; to authorize the expenditure of $399,818.00 from Public Safety's Capital Improvement Fund; and to declare an emergency. ($399,818.00)
Body
WHEREAS, the Division of Support Services needs to have end of life generators removed and replaced with new generators and fuel tanks at radio towers throughout the City; and,
WHEREAS, State of Ohio Term Contracts established by the State of Ohio Department of Administrative Services Purchasing Office exist for these purchases; and,
WHEREAS, funds are budgeted in the Department of Public Safety's 2019 Capital Improvement Budget for the purchase of generators, and,
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Support Services, in that it is immediately necessary to authorize the Director of Public Safety to enter into contracts with Presidio Infrastructure Solutions LLC and Generator Systems LLC for the purchase and installation of new generators to ensure the continued operability of the 800 MHz system thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into contracts with with Presidio Infrastructure Solutions LLC and Generator Systems LLC for the purchase and installation of new generators and fuel tanks at radio towers throughout the City, in accordance with existing State of Ohio Term Contracts established by the State of Ohio Purchasing Office.
SECTION 2. That the expenditure of $399,818.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.