Explanation
This ordinance will establish an Auditor's Certificate and authorize expenditures for the purchase of Parks Maintenance equipment for the Recreation and Parks Department. The Ventrac equipment will replace aging equipment. The ARGO ATV will be an addition to Parks Maintenance equipment.
Background: Competitive bids were solicited and opened by the Purchasing Office. This legislation will set up all of the funding required to enter into contracts with the successful bidders.
The Ventrac is a piece of equipment that handles different attachments. The equipment will have the ability to mow, clean sidewalks, mulch, edge, and dig. It can be utilized year round with the all-weather cab.
The ARGO ATV is an amphibious all-terrain vehicle that will be used on land and water. The ARGO ATV will have the ability to go into wooded areas in our Parks to clean out debris. Also, it will used to clean debris out of our ponds.
Ventrac - Baker Vehicle = $53,426.70
ARGO ATV - Liewer Enterprises = $18,845.14
Emergency Justification: An emergency is being requested in order to have equipment purchased and ordered for the 2019 mowing season for Parks Maintenance. This ordinance is establishing the funding required for the purchases.
Areas Affected: City wide
Master Plan Relation: This equipment purchase will support the mission of the Recreation and Parks Master Plan by improving maintenance standards and equipment city-wide, as well as continuing to improve and maintain existing parks.
Fiscal Impact: $72,271.84 is required and budgeted in the Voted Parks and Recreation Bond Fund 7702 and Permanent Improvement Fund 7747 to meet the financial obligations of these expenditures.
Title
To authorize the Director of Finance and Management to enter into contracts for the purchase of maintenance equipment on behalf of the Recreation and Parks Department; to authorize the appropriation of $768.25 within the Recreation and Parks Permanent Improvement Fund; to authorize the transfer of $768.25 or so much thereof as may be needed, between projects within the Recreation and Parks Bond Fund; to authorize the expenditure of $72,271.84 from the Recreation and Parks Voted Bond Fund 7702 and Permanent Improvement Fund 7747; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; and to declare an emergency. ($72,271.84)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into contracts for the purchase of maintenance equipment on behalf of the Recreation and Parks Department; and
WHEREAS, the Purchasing Office will solicit competitive bids to acquire various golf maintenance equipment for the Recreation and Parks Department in accordance with City Code Chapter 329 or use State Term contracts authorized per ordinance number 582-87; and
WHEREAS, brass tags for equipment to be replaced will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition; and
WHEREAS, it is necessary to authorize the appropriation of $38,500.64 within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the transfer of $768.25 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7747; and
WHEREAS, it is necessary to authorize the expenditure of $72,271.84 from the Recreation and Parks Voted Bond Fund 7702 and Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary in order to have equipment purchased and ordered for the 2019 mowing season for Parks Maintenance, for the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contracts for the purchase of maintenance equipment on behalf of the Recreation and Parks Department in accordance with City Code Chapter 329 or using state term contracts per ordinance number 582-87.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $768.25 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance.
SECTION 6. That the transfer of $768.25 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7747 per the account codes in the attachment to this ordinance.
SECTION 7. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7747; P747999-100000; Unallocated Balance Fund 7747 (Carryover) / $47,515 / $89,125 / $136,640 (to match cash)
Fund 7747; P510040-100000; Recreation and Parks Equipment (Carryover) / $0 / $37,732 / $37,732 (to match cash)
Fund 7747; P747999-100000; Unallocated Balance Fund 7747 (Carryover) / $136,640 / ($768) / $135,872
Fund 7747; P510040-100000; Recreation and Parks Equipment (Carryover) / $37,732 / $768 / $38,500
Fund 7702; P510040-100001; Recreation and Parks Equipment (Carryover) / $3 / $33,770 / $33,770 (to match cash)
SECTION 8. For the purpose stated in Section 1, the expenditure of $72,271.84 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 and Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.