Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Decker Construction Company for the SR315 at North Broadway - Olentangy River Road SUP project and to provide payment for construction, construction administration and inspection services.
This contract includes the installation of a shared use path, curb and gutter, storm sewer, street trees, and street lighting along Olentangy River Road from Thomas Lane to McConnell Drive. Concrete sidewalk connections will be made at tie-in points as needed on the project.
The estimated Notice to Proceed date is August 8, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on May 23, 2019, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Decker Construction Co. $1,057,857.56 Columbus, OH MAJ
Columbus Asphalt Paving $1,159,625.40 Gahanna, OH MAJ
Complete General Construction Co. $1,160,343.86 Columbus, OH MAJ
Shelly & Sands, Inc. $1,202,438.29 Columbus, OH MAJ
Award is to be made to Decker Construction Co. as the lowest responsive and responsible and best bidder for their bid of $1,057,857.56. The amount of construction administration and inspection services will be $105,785.77. The total legislated amount is $1,163,643.33.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Co.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Decker Construction Co. is CC004549 and expires 2/23/20.
3. PRE-QUALIFICATION STATUS
Decker Construction Co. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. The Contract Compliance Number for Decker Construction Co. expires 02/23/2020 and is CC004549.
4. FISCAL IMPACT
The balance of $1,163,643.33 is available within the Streets and Highways Bond Fund, Fund 7704, in P440010-100000. An amendment to the 2019 Capital Improvement Budget is needed to match cash and to transfer budget authority to the proper project. A transfer of cash is necessary to align spending with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
...Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Decker Construction Company for the SR315 at North Broadway - Olentangy River Road SUP project; to authorize the expenditure of up to $1,163,643.33 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($1,163,643.33)
Body
WHEREAS, the Department of Public Service is engaged in the SR315 at North Broadway - Olentangy River Road SUP project; and
WHEREAS, the work for this project consists of the installation of a shared use path, curb and gutter, storm sewer, street trees, and street lighting along Olentangy River Road from Thomas Lane to McConnell Drive, along with concrete sidewalk connections at tie-in points as needed on the project; and
WHEREAS, Decker Construction Co. will be awarded the contract for the SR315 at North Broadway - Olentangy River Road SUP project; and
WHEREAS, the Department of Public Service requires funding to be available for the SR315 at North Broadway - Olentangy River Road SUP project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Decker Construction Co. to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P440010-100000 / Economic Development Agreements (Voted Carryover) / $5,000,000.00 / ($1,163,644.00) / $3,836,356.00
7704 / P441759-100007 / SR315 at North Broadway - Olentangy River Road SUP (Voted Carryover) / $0.00 / $1,163,644.00 / $1,163,644.00
SECTION 2. That the transfer of $1,163,643.33, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440010-100000 (Economic Development Agreements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P441759 - 100007 (SR315 at North Broadway - Olentangy River Road SUP), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Decker Construction Co., 3040 McKinley Avenue, Columbus, Ohio 43204, for the SR315 at North Broadway - Olentangy River Road SUP project in the amount of up to $1,057,857.56 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $105,785.77.
SECTION 4. That the expenditure of $1,163,643.33, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P441759-100007 (SR315 at North Broadway - Olentangy River Road SUP), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.