Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Columbus Asphalt Paving Inc. for the construction of the Olentangy Trail-Worthington Hills Extension to extend the Olentangy Trail from Worthington Hills Park to Clubview Boulevard.
Background: This project will provide a 0.25 mile extension of the Olentangy Trail from Worthington Hills Park to Olentangy River Road at Clubview Boulevard. The project includes a 10’ wide path from the park, passing along the Olentangy River, with direct access to a major retail center and office complexes. Over 2,000 residents and employees are close to this regional trail, yet have no safe biking or walking access.
In 2015, the Department received funding assistance from ODOT to extend the Olentangy Trail. The funding assistance was provided as environmental mitigation due to the closure of the Olentangy Trail for 2 years as part of the I-270 State route 315 interchange reconstruction project. The ODOT Project ID is 99533.
This is one of the region’s busiest trail access points, with an average of over 150,000 uses per year. The extension will directly connect to a redeveloping retail center and provide improved access to Columbus residents, visitors, local employers, and the Worthington Hills surrounding community.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 19, 2019 and received by the Recreation and Parks Department on May 14, 2019. Bids were received from the following companies:
Company Status Amount
Columbus Asphalt Paving Inc. (MAJ) $260,334.35
Decker Construction Company (MAJ) $299,400.53
Sunesis Construction Co (MAJ) $331,200.00
Complete General Const. Co. (MAJ) $359,776.08
After reviewing the proposals that were submitted, it was determine that Columbus Asphalt Paving Inc. was the lowest and most responsive bidder.
Columbus Asphalt Paving Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Columbus Asphalt Paving Inc.
1196 Technology Dr.
Gahanna, Oh 43230
Kevin Power 614.759.9800
CCN: 31-0857095
August 31, 2019
Emergency Justification: An emergency is being requested due to ODOT requirements that the construction contract and grant funding be encumbered by July 1, 2019.
Benefits to the Public: Cycling, walking, running, and active trail uses provide highly recognized year-round benefits to urban lifestyles. Access to trails and to key destinations is one of the top rated priorities noted by residents.
Community Input/Issues: Involvement was performed with the local residents, the Far Northwest community, and business owners during the design process. The Community was provided alternatives and best practices for safely integrating trail users into a busy commercial area fronted by a high traffic roadway. The final design reflected input from all stakeholders input on connection, route, and terminus of the project.
Area(s) Affected:
Community Areas 31 - Far Northwest
All Columbus trail users.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving access to trails and greenways corridors. Provide safe connections for nearby neighborhoods to the regional trail network.
Fiscal Impact: This ordinance will authorize the appropriation of $250,000.00 in grant funds in the Recreation and Parks Grant Fund 2283. This ordinance will also authorize a grant match of $45,334.35 from the Recreation and Parks Voted Bond Fund 7702. $45,334.35 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of the grant match and contract. The construction cost for this project is $260,334.35, with a contingency of $35,000.00 for a total project construction of $295,334.35.
Title
To authorize and direct the Director of Recreation and Parks to enter into an agreement with the Ohio Department of Transportation (ODOT) and accept grant funds of $250,000.00 to construct improvements to the Olentangy Trail, Worthington Hills Extension; to authorize the Director of Recreation and Parks to enter into contract with Columbus Asphalt Paving Inc. for the construction of the Olentangy Trail-Worthington Hills Extension to extend the Olentangy Trail from Worthington Hills Park to Clubview Boulevard; to authorize the appropriation of $250,000.00 to the Recreation and Parks Grant Fund; necessary to authorize the transfer to authorize the transfer of $1,051,718.29 between projects within the Recreation and Parks Grant Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $295,334.35 from the Recreation and Parks Grant Fund and Voted Bond Fund; and to declare an emergency.
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into an agreement with the Ohio Department of Transportation (ODOT) and accept grant funds of $250,000.00 to construct improvements to the Olentangy Trail, Worthington Hills Extension; and
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Columbus Asphalt Paving Inc. for the construction of the Olentangy Trail, Worthington Hills Extension; and
WHEREAS, it is necessary to authorize the appropriation of $250,000.00 to the Recreation and Parks Grant Fund 2283; and
WHEREAS, it is necessary to authorize the transfer to authorize the transfer of $1,051,718.29 between projects within the Recreation and Parks Grant Fund 2283; and
WHEREAS, it is necessary to authorize that the 2019 Capital Improvements Budget Ordinance 1326-2019 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $295,334.35 from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary due to ODOT requirements that the construction contract and grant funding be encumbered by July 1, 2019, thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into an agreement with the Ohio Department of Transportation (ODOT) and accept grant funds to construct improvements to the Olentangy Trail, Worthington Hills Extension. The amount of the grant is $250,000.00.
SECTION 2. That the Director of the Recreation and Parks Department is hereby authorized to enter into contract with Columbus Asphalt Paving Inc. for the construction of the Olentangy Trail, Worthington Hills Extension.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $250,000.00 is appropriated to the Recreation and Parks Grant Fund 2283 per the account codes in the attachment to this ordinance. Appropriation effective upon receipt of executed grant agreement.
SECTION 7. That the transfer of $1,051,718.29 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 8. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters (Voted Carryover) / $3,352,576 / ($1,051,718) / $2,300,858
Fund 7702; P510316-100000; Greenways Projects (Voted Carryover) / $165,716 / $1,006,384 / $1,172,100
Fund 7702; P510912-512000; Olentangy Trail - Worthington Hills Extension - Grant Match (Voted Carryover) / $0 / $45,334 / $45,334
SECTION 9. That, for the purpose stated in Section 2, the expenditure of $295,334.35 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.