Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with TFR Construction for the Concrete Improvements 2019 project.
Background: Each year, Recreation and Parks allocates a portion of the Capital Improvements budget to the maintenance of existing and potentially needed new installations of hard surfaces. This particular contract focuses on the removal and replacement of existing concrete surfaces that are highly used by the public and include sidewalks, curbing, access ramps, and entry ways. By maintaining these surfaces, safe and easy access can be maintained to the parks and facilities. Areas for improvement are determined by input from members of the Community as well as Recreation and Parks staff.
At this time, priorities and improvement locations are being determined by staff.
Bids were advertised to our prequalified vendors, in accordance with City Code Section 329, on May 7, 2019 and received by the Recreation and Parks Department on May 21, 2019. Proposals were received from the following companies:
Company Status Amount
TFR Construction (MBE) $75,000.00
ProCon Professional Construction Services, Inc. (MAJ) $75,000.00
* Apparent low bidder was determined by unit pricing applied to estimated quantities.
After reviewing the proposal that were submitted, it was determined that TFR Construction was the most qualified firm to provide the services required for this project.
TFR Construction and all proposed subconsultants have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
TFR Construction
815 East Hudson Street
Columbus, Ohio, 43211
Matthew Henry, (614) 349-8984
CCN: 47-2735987
Emergency Justification: An emergency is being requested due to the limited window for temperature and weather to allow for proper installation of surface improvements.
Benefits to the Public: Project aims to provide and maintain continual accessibility and usable concrete improvements throughout our park properties. Needed improvements have been identified by CRPD staff and from Community requests.
Community Input/Issues: Priorities based on Community requests for improvements and staff recommendations.
Area(s) Affected: Citywide (99). To be determined as needs arise via Community input and/or staff feedback.
Master Plan Relation:
1.1 System-wide Strategies
1.1.3 Remove access and circulation barriers to city parks
1.2 Strategies for Neighborhood Parks
1.2.3 Update 5 neighborhood parks per year
Fiscal Impact: $75,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with TFR Construction for the Concrete Improvements 2019 projects; to authorize the transfer of $75,000.00 between projects within the Recreation and Parks Voted Bond Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $75,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($75,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with TFR Construction for the Concrete Improvements 2019 project; and
WHEREAS, it is necessary to authorize the transfer of $75,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2019 Capital Improvements Budget Ordinance 1326-2019 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $75,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with General Maintenance and Engineering Company due to the limited window for temperature and weather to allow for proper installation of surface improvements, , thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized Parks enter into contract with TFR Construction for the Concrete Improvements 2019 project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $75,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters (Voted Carryover) / $2,300,858 / ($75,000) / $2,225,858
Fund 7702; P511007-201901; Concrete Improvements 2019 (Voted Carryover) / $0 / $75,000 / $75,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $75,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.