Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with General Maintenance and Engineering Company for the Roof Renovations 2019 project.
Background: Each year the department works to replace roofs that are no longer able to be repaired. This is an ongoing improvements item to make sure our buildings are kept in good condition and safe from the elements.
This project’s improvements include:
• Antrim Park Shelterhouse
• Columbus Performing Arts Center
• CRPD Maintenance Facility
• Sullivant Gardens Community Center
Bids were advertised to our prequalified vendors, in accordance with City Code Section 329, on April 5, 2019 and received by the Recreation and Parks Department on April 23, 2019. Proposals were received from the following companies:
Company Status Amount
General Maintenance and Engineering Company (MAJ) $693,293.00
After reviewing the proposals that were submitted, it was determine that General Maintenance and Engineering Company was the lowest and most responsive bidder.
General Maintenance and Engineering Company and all proposed subconsultants have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code
Principal Parties:
General Maintenance and Engineering Company
1231 McKinley Avenue
Columbus, OH 43222
Gregory Hilling, (614) 279-8611
CCN: 31-4188545
Contract Compliance Expiration Date: 2/21/21
Emergency Justification: An emergency is being requested due to the limited window for temperature and weather to allow for proper installation of roof improvements.
Benefits to the Public: The project will continue the department’s long range plan to maintain and improve departmental facilities for continued use and enjoyment by the public for many years.
Area(s) Affected:
• Antrim Park Shelterhouse - Northwest (34)
• Columbus Performing Arts Center - Downtown (55)
• CRPD Maintenance Facility - South Side (63)
• Sullivant Gardens Community Center - Franklinton (54)
Number of residents served: Total - 6,865
• Antrim Park Shelterhouse - 1,768
• Columbus Performing Arts Center - 3,559
• CRPD Maintenance Facility - N/A
• Sullivant Gardens Community Center - 1,538
Fiscal Impact: $800,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Base Bid: $ 693,293.00
Alternate #1: $ 13,000.00 Sullivant Gardens Wall Panels with Insulation
Alternate #2: $ 6,500.00 CPAC Duct Work Wrapping
Alternate #3: $ 20,000.00 Antrim Shelterhouse Insulation
Contingency: $ 67,207.00
Total: $ 800,000.00
Title
To authorize the Director of Recreation and Parks to enter into contract with General Maintenance and Engineering Company for the Roof Renovations 2019 project; to authorize the transfer of $800,000.00 between projects within the Recreation and Parks Voted Bond Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $800,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($800,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with General Maintenance and Engineering Company for the Roof Renovations 2019 project; and
WHEREAS, it is necessary to authorize the transfer of $800,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2019 Capital Improvements Budget Ordinance 1326-2019 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $800,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with General Maintenance and Engineering Company due to the limited window for temperature and weather to allow for proper installation of roof improvements, thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with General Maintenance and Engineering Company for the Roof Renovations 2019 project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $800,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters (Voted Carryover) / $2,225,858 / ($800,000) / $1,425,858
Fund 7702; P511008-201901; Roof Renovations 2019 (Voted Carryover) / $0 / $800,000 / $800,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $800,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.