Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with M&D Blacktop for the Sports Court Improvements 2019.
Background: The Sports Courts that are in need of repair or replacement are reported by CRPD staff and/or Communities to Planning & Design. Tennis and Basketball courts identified to be repaired that are peeling and cracking which create non ideal playing conditions and potential safety concerns.
This project’s improvements include:
• Antrim Park - Tennis Courts
• Big Walnut Park - Tennis Courts (Alternate)
• Dodge Park - Basketball Court
• Marie Moreland Park - Basketball Court
• McKinley Park - Basketball Courts
• Mock Park - Tennis Court and Basketball Courts
• Northeast Park - Basketball Court
• Redick Park - Basketball Court
• Riverside Green Park - Tennis Courts
• Westgate Park - Basketball Courts
Bids were advertised to our prequalified vendors, in accordance with City Code Section 329, on April 5, 2019 and received by the Recreation and Parks Department on April 23, 2019. Proposals were received from the following companies:
Company Status Amount
M&D Blacktop (MAJ) $406,000.00
Heiberger Paving (MAJ) $384,535.00 (Non-Responsive/Not Construction Prequalified)
After reviewing the proposal that were submitted, it was determined that M&D Blacktop was the most qualified firm to provide the services required for this project.
M&D Blacktop and all proposed subconsultants have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Pavement Protectors dba M&D Blacktop
2020 Longwood Avenue
Grove City, OH, 431123
Mark Nance; (614) 875-9989
CCN: 31-1131599
Contract Compliance Expiration Date: 1/28/2021
Emergency Justification: An emergency is being requested due to the limited window for temperature and weather to allow for proper installation of surface improvements.
Benefits to the Public: Providing updated and new sports court facilities for the Community to utilize. Community and Centers requested improvements to existing sports courts due to degradation and safety concerns.
Community Input/Issues: Priorities based on Community requests for improvements and staff recommendations.
Area(s) Affected:
• Antrim Park - Northwest (34)
• Big Walnut Park - Mid East (57)
• Dodge Park - Franklinton (54)
• Marie Moreland Park - North Central (49)
• McKinley Park - Franklinton (54)
• Mock Park - Northeast (41)
• Northeast Park - Northeast (41)
• Redick Park - West Scioto (37)
• Riverside Green Park - Northwest (34)
• Westgate Park - Greater Hilltop (53)
Master Plan Relation:
1.2 Strategies for Neighborhood Parks
1.2.3 Update 5 neighborhood parks per year
1.3 Strategies for Community Parks
1.3.3 Expand revenue-producing amenities
Fiscal Impact: $600,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Base Bid: $ 406,000.00
Alternate #1: $ 135,000.00 (Big Walnut Park & Far East Community Center Tennis Courts)
Contingency: $ 59,000.00
Total: $ 600,000.00
Title
To authorize the Director of Recreation and Parks to enter into contract with M&D Blacktop for the Sports Court Improvements 2019; to authorize the transfer of $600,000.00 between projects within the Recreation and Parks Bond Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $600,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($600,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with M&D Blacktop for the Sports Court Improvements 2019; and
WHEREAS, it is necessary to authorize the transfer of $600,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2019 Capital Improvements Budget Ordinance 1326-2019 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $600,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with M&D Blacktop for the Sports Court Improvements 2019due to the limited window for temperature and weather to allow for proper installation of surface improvements, thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized Parks enter into contract with General Maintenance and Engineering Company for the Roof Renovations 2019 project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $600,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters (Voted Carryover) / $1,425,858 / ($600,000) / $825,858
Fund 7702; P511007-201902; Sports Courts Improvements 2019 (Voted Carryover) / $0 / $600,000 / $600,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $600,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.