Explanation
BACKGROUND:
This ordinance authorizes the Director of Technology to enter into a contract with Technology Site Planners (TechSite) to provide data center alarm monitoring and first responder services in the amount of $54,105.00 for a (12) twelve month term period beginning September 01, 2019 through August 31, 2020. This agreement is not subject to automatic renewal. However, upon mutual agreement from both parties and approval from appropriate City authorities, the ensuing contract can be extended/renewed for two (2) additional one-year terms. This ordinance will authorize the first year of the contract.
The Department of Technology (DoT), through the utilization of a Request for Statement of Qualification process, received one (1) response to (RFSQ011919) on April 12, 2019 from Technology Site Planners (TechSite) for alarm monitoring and first responder services to the City's data centers critical infrastructure.
These services will be utilized for monitoring and emergency response management of critical data centers infrastructure equipment such as the City’s Uninterrupted Power Supply (UPS) systems, heating, cooling and ventilation (HVAC/ CRAC units), Automatic Transfer Switch (ATS), Power Distribution Units (PDU’s), Generators, etc. The data centers equipment providing power and cooling is a critical infrastructure and failures in any electrical and mechanical components within the data centers can have an adverse impact to all of the city’s IT applications and services provided by the Department of Technology. The alarm monitoring and first responder services will supplement the existing 24x7 operations staff and be proactive in eliminating future equipment failures.
FISCAL IMPACT:
Funds to cover the cost of this service has been identified and are available in the Department of Technology, Information Services Division, Information Services Operating Fund for this purpose.
CONTRACT COMPLIANCE:
Vendor Name: Technology Site Planners F.I.D/CC#: 31-1811554 - Expiration Date 2/28/2020
DAX Vendor #: - 005995
Title
To authorize the Director of the Department of Technology to enter into a contract with Technology Site Planners (TechSite) to provide data center alarm monitoring and first responder services; to authorize the expenditure of $54,105.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($54,105.00)
Body
WHEREAS, this ordinance will authorize the Technology Director to enter into a contract with Technology Site Planners (TechSite) to provide data center alarm monitoring and first responder services, in the amount of $54,105.00 for a (12) twelve month term period beginning September 01, 2019 through August 31, 2020; and
WHEREAS, this agreement is not subject to automatic renewal. However, upon mutual agreement from both parties and approval from appropriate City authorities, the ensuing contract can be extended/renewed for two (2) additional one-year terms; and
WHEREAS, through the utilization of a Request for Statement of Qualification process, the Department of Technology received one (1) response to (RFSQ011919) on April 12, 2019 from Technology Site Planners for alarm monitoring and first responder services to the City's Data Centers critical infrastructure; and
WHEREAS, the Department of Technology has a need for 24/7/365 alarm monitoring and first responder services to monitor, maintain and manage the City’s critical infrastructure to ensure that the data centers infrastructure equipment such as UPS, PDU’s, ATS, Generators, HVAC/CRAC units, etc., is providing power and cooling and void any failures in any electrical and mechanical components within the data centers that can have an adverse impact to all of the city’s IT applications and services provided by DoT; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Technology to authorize the Director of Technology to enter into a contract with Technology Site Planners to provide data center alarm monitoring and first responder services, for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to enter into a contract with Technology Site Planners (TechSite) to provide data center alarm monitoring and first responder services in the amount of $54,105.00 for a term period of (12) twelve months beginning September 01, 2019 through August 31, 2020. This agreement is not subject to automatic renewal. However, upon mutual agreement from both parties and approval from appropriate City authorities, the ensuing contract can be extended/renewed for two (2) additional one-year terms.
SECTION 2. That the expenditure of $54,105.00, or so much thereof as may be necessary, be and is hereby authorized for the above-mentioned purpose as is follows: (See attachment 1603-2019 EXP)
Dept./Div. 47-02| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63050| Program: CW001 | Amount: $54,105.00|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: This ordinance shall take effect and be in force from and after the earliest period allowed by law.