Explanation
1. BACKGROUND:
To authorize the Director of Finance and Management to enter into a contract with The McLean Company for the purchase of one (1) mill machine for the Department of Public Service, Division of Infrastructure Management. This equipment will be used by the Division of Infrastructure Management to repair roadways and will replace a unit that is beyond its useful life.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ012379). The Purchasing office solicited registered vendors and two (2) bids were received. The McLean Company was the only vendor to submit a complete and correct bid. After reviewing the bids, the Division of Infrastructure recommends an award be made to The McLean Company in the amount of $595,630.00 as the responsive, responsible and best bidder.
Company Name Bid Amount City/State Majority/MBE/FBE
The McLean Company $595,630.00 Columbus/OH Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The McLean Company.
2. CONTRACT COMPLIANCE:
The McLean Company contract compliance number is CC006445 and expires 8/30/2020.
3. FISCAL IMPACT: Funding for this equipment was budgeted and is available in the Municipal Motor Vehicle Tax Fund (Fund 2266).
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that this replacement equipment can be put into service as quickly as possible.
Title
To authorize the Director of Finance and Management to establish a contract with The McLean Company for the purchase of one mill machine for the Division of Infrastructure Management; to authorize the expenditure of $595,630.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($595,630.00)
Body
WHEREAS, the Purchasing Office opened formal bids on June 6, 2019 for the purchase of one mill machine; and
WHEREAS, the Division of Infrastructure Management recommends an award be made to the responsive, responsible and best bidder, The McLean Company, and
WHEREAS, the mill machine will be used to repair roadways; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with The Mclean Company, for the mill machine in the amount of up to $595,630.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with The McLean Company so that this replacement equipment can be put into service as quickly as possible thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with The McLean Company for the purchase of one mill machine for the Division of Infrastructure Management in accordance with RFQ012379 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $595,630.00 or as much thereof as may be needed is hereby authorized in Fund 2266, the Municipal Motor Vehicle Tax Fund, Dept-Div 5911 (Division of Infrastructure Management) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.