Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Pavement Protectors dba M & D Blacktop Sealing for restoration of the parking lot at Police Sub-station #10, located at 4215 Clime Road. The purpose of this parking lot pavement restoration is to restore the asphalt parking lot to a safe and acceptable surface. This project will also include resurfacing the back lane of the Police Academy at 1000 N Hague Avenue. The scope of work will include sub-base repairs as well as the replacement of the asphalt pavement.
Formal bids were solicited and the City received three (3) bids (0 FBE, 0 MBE) on April 16, 2019 as follows:
Company City AS1/FBE/MBE
M & D Blacktop Sealing Grove City EBOCC
Columbus Asphalt Paving, Inc. Gahanna EBOCC
Decker Construction Company Columbus EBOCC
The Office of Construction Management recommends the bid and award be made to the lowest, responsive, and responsible bidder, Pavement Protectors dba M & D Blacktop Sealing.
Pavement Protectors dba M & D Blacktop Sealing. Contract Compliance No. 31-1131599, expiration date January 28, 2021.
Emergency action is requested in order to commence the asphalt restoration during warmer months and complete the project before fall.
Fiscal Impact: This legislation authorizes an expenditure of $239,000.00 from the Safety Voted Bond Fund with Pavement Protectors dba M & D Blacktop Sealing for restoration of the parking lot pavement at Police Sub-station #10, located at 4215 Clime Road and for resurfacing the Police Academy at 1000 N Hague Avenue. This ordinance also amends the 2019 CIB and authorizes the transfer of funds between projects within the Safety Voted Bond Fund.
Title
To amend the 2019 Capital Improvement Budget; to authorize the City Auditor to transfer $239,000.00 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Pavement Protectors dba M & D Blacktop Sealing for parking lot improvements at Police Sub-station 10 and the Police Academy; to authorize the expenditure of $239,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($239,000.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and to authorize transfers between projects within the Safety Voted Bond Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for the restoration of the Police Academy located at 1000 N Hague Avenue and Police Substation #10 located at 4215 Clime Road; and
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received three bids on April 16, 2019; and
WHEREAS, Pavement Protectors dba M & D Blacktop Sealing was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $239,000.00 from the Public Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Pavement Protectors dba M & D Blacktop Sealing in order to expedite the work during summer months, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Project Name/ Project Number /Current Authority /Revised Authority /Difference
Fund 7701
Police Concrete and Asphalt/P330021-100008/ $887,127 / $648,127/ ($239,000)
Police Pavement Restoration /P330056-100000 / $0 / $239,000.00 / $239,000
SECTION 2. That the transfer of $239,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7701 (Safety Voted Bond Fund), per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Pavement Protectors dba M & D Blacktop Sealing for the restoration of Police Parking Lot Pavement.
SECTION 4. That the expenditure of $239,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7701 (Safety Voted Bond Fund), in Dept-Div 3003, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.