Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Proline Electric, Inc. for a replacement of a generator at the Westside Health Center. This generator will be used to provide backup electrical power to the entire health facility in the event of service interruption. The current generator only provides backup power for a portion of the building. The generator will be installed at 2300 W Broad Street, Columbus, OH 43204.
The Department of Finance and Management, Office of Construction Management, solicited bids for the generator replacement at 2300 W Broad Street. The project was formally advertised. On April 4, 2019 the city received one (1) bid (0 FBE, 0 MBE) as follows:
Company City AS1/FBE/MBE
Proline Electric, Inc. Lancaster EBOCC
Proline Electric, Inc. submitted the lowest bid of $569,580.00. The Office of Construction Management recommends the bid award be made to the sole, responsive and responsible bidder, Proline Electric, Inc
Emergency action is requested to expedite the generator replacement for the Westside Health Center since the entire health building does not have backup power.
Proline Electric, Inc. Contract Compliance No. 31-1487377, expiration date January 3, 2021.
Fiscal Impact: This legislation authorizes an expenditure of $569,580.00 from the Neighborhood Health Center Capital Reserve Fund with Proline Electric, Inc. related to the replacement of a generator located at 2300 W Broad Street.
Title
To authorize the City Auditor to transfer funds between projects within the Neighborhood Health Center Capital Reserve Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Proline Electric, Inc. for the replacement of a generator at the Westside Health Center; to authorize the appropriation and expenditure of $569,580.00 from the Neighborhood Health Center Capital Reserve Fund; and to declare an emergency. ($569,580.00)
Body
WHEREAS, there is an unappropriated fund balance within the Neighborhood Health Center Capital Reserve Fund sufficient for this contract; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract related for the replacement of a generator at the Westside Health Center, located at 2300 W Broad Street; and
WHEREAS, one firm submitted a bid and Proline Electric, Inc. who was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the appropriation and expenditure of $569,580.00 from the Neighborhood Health Center Capital Reserve Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Proline Electric, Inc. for the replacement of a generator for the Westside Health Center at 2300 W Broad Street thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Proline Electric, Inc. for the replacement of a generator at the Westside Health Center located at 2300 W Broad Street.
SECTION 2. That the transfer of $569,580.00, or so much thereof as may be needed, is hereby authorized within Fund 7784 Neighborhood Health Center Capital Reserve Fund Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $569,580.00 is appropriated in the Neighborhood Health Center Capital Reserve Fund, Fund 7784 in Object Class - 06, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $569,580.00, or so much thereof as may be needed, is hereby authorized in Fund 7784 Neighborhood Health Center Capital Reserve Fund Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.