header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 1696-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/13/2019 In control: Public Service & Transportation Committee
On agenda: 7/15/2019 Final action: 7/17/2019
Title: To amend the 2019 Capital Improvement Budget; to authorize the transfer of funds within the General Permanent Improvement Non-Bond Fund; to appropriate funds within the General Permanent Improvement Non-Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Routeware, Inc. for the Street Equipment-Refuse Data Collection System project; to authorize the expenditure of up to $295,000.00 from the General Permanent Improvement NonBond Fund to pay for this contract; and to declare an emergency. ($295,000.00)
Attachments: 1. 1696-2019 Legislation Template
Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Routeware, Inc. in the amount of up to $295,000.00 for the Street Equipment-Refuse Data Collection System project.

The intent of this project is to implement a data collection system to be installed in each refuse truck to be used with the existing RouteSmart routing system. This system will gather routing and refuse collection data to allow reporting of data for management and efficiency purposes, as well as replacing the existing equipment provided by RouteSmart that displays routes to be followed by each vehicle. It is anticipated the new equipment will be phased-in over a three-year period.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Street Equipment-Refuse Data Collection System contract. The project was formally advertised on the Bonfire and Vendor Services web sites from October 23, 2018, to November 29, 2019. The City received one (1) response. The proposal was deemed responsive and was fully evaluated when the Evaluation Committee met on December 6, 2018. The responding firm was:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Routeware, Inc. Portland, OR MAJ

Routeware, Inc. received 81.0 out of a possible 100 score from the evaluation committee. After a satisfactory demonstration period in order to evaluate performance of the system in an actual work situation, Routeware, Inc. will be awarded the Street Equipment-Refuse Data Collection System contract.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Routeware, Inc.

The budgeted amount is $295,000 for the first year of the five-year contract. Years two through five of the contract are contingent upon funding being available. Contract modifications wi...

Click here for full text