Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Hill International, Inc. for the Professional Construction Management Services - 2018 Project.
This project will assist the City with managing a capital improvement program consisting of multiple projects to ensure completion in accordance with design requirements and City’s needs, while serving as a liaison between the construction contractor, design professional (DP), and City personnel. The PCM team shall furnish all necessary competent personnel, equipment, and materials to perform the work, which will generally consist of program support services, design phase services, and construction management services. Projects will be assigned to this contract based on a two year assignment window.
Community planning is “99-N/A” because the water facilities associated with this contract serve multiple planning areas.
Renewal #1 (current) is needed to continue funding for several projects.
FUTURE RENEWAL: Funds will be authorized through annual contract renewal (or more frequent renewals if required by fiscal needs).
1.1 Amount of additional funds to be expended: $5,082,200.00
Original Contract Amount: $ 646,900.00
Renewal #1 (current): $ 5,082,200.00
Renewal #’s 2-4 (future): $10,000,000.00
Total (Orig. + Renewal No’s 1-4): $15,729,100.00
1.2. Reason other procurement processes are not used:
The current consultant has already started providing both design phase and construction phase services on multiple projects. Bidding this work out to a new consultant would require duplication of some of the work already performed (e.g., constructability reviews) and could delay projects and increase costs where this consultant is currently providing construction phase services.
1.3. How cost of renewal was determined:
The City identified the services that would be needed for each project over the renewal period. The consultant developed a proposal for the hours/resources necessary to complete the services. The proposal was reviewed by the City’s project manager and subsequently revised by the consultant based on comments provided.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This PCM contract will support various projects in the Division of Water capital program. These projects will maintain and upgrade drinking water supply and treatment facilities to provide a safe and reliable water supply to the central Ohio area. All of these functions are tied to the economic vitality of the service area.
Most projects will be located within secure areas of the water supply system that are not accessible to the public and for these projects no community outreach activities are anticipated. Community outreach activities will be considered for projects that impact the public.
The consultant team has identified a commitment to the Mayor’s Green Initiative in their business practices and will be involved in applying DPU’s environmental management system (EMS) to the construction projects.
3. CONTRACT COMPLIANCE INFO: 20-0953973, expires 2/5/20, MAJ, DAX No. 0990
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hill International, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew the professional engineering services agreement with Hill International, Inc. for the Professional Construction Management Services - 2018 Project; for the Division of Water; to authorize a transfer and expenditure up to $5,082,200.00 within the Water General Obligations Bond Fund; and to amend the 2019 Capital Improvements Budget. ($5,082,200.00)
Body
WHEREAS, Contract No’s PO135567, PO135569, PO135573, PO135602, PO135603, PO135611, PO135614, PO135616, PO135617, PO135618, PO135619, PO135621, PO135624, PO135627, PO135629, PO135631, PO135632, PO135633 were authorized by Ordinance No. 1962-2018, passed July 30, 2018, was executed on August 30, 2018, and approved by the City Attorney on September 13, 2018, for the Professional Construction Management Services - 2018 Project; and
WHEREAS, Contract Renewal #1 (current) is needed to continue funding for several projects; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to renew the professional engineering services agreement with Hill International, Inc. for the Professional Construction Management Services - 2018 Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the professional engineering services agreement with Hill International, Inc., for the Professional Construction Management Services - 2018 Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the professional engineering services agreement with Hill International, Inc., FID #20-0953973, 2 Easton Oval, Suite 110, Columbus, Ohio 43219; for the Professional Construction Management Services - 2018 Project, in an amount up to $5,082,200.00.
SECTION 2. That this Renewal is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the transfer of $3,819,085.43 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (*There is already $1,263,114.57 available in various projects.)
SECTION 4. That the 2019 Capital Improvements Budget is hereby amended in Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That an expenditure of $5,082,200.00 or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.