Explanation
1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the 2017 - 2019 Construction Administration and Inspection Services Agreement with DLZ Ohio, Inc. Funding for this modification will be for the Division of Water’s Olentangy River Road 24-Inch Water Main (Phase 1) Project, Capital Improvements Project No. 690588-100000, Contract No. 2229.
The Community Planning Area is “99 - Citywide”, as this is a large diameter main that serves multiple planning areas.
1.1. Amount of additional funds to be expended: $439,980.81
Original Agreement Amount: $ 703,605.73 (PO086774 & PO086782)
Modification 1: $ 456,172.16 (PO111675)
Modification 2: $ 459,739.32 (PO131345 & PO131346)
Modification 3: $ 457,157.65 (PO159729)
Modification 4 (current): $ 439,980.81
Total (Orig. + Mods. 1-4) $2,516,655.67
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 2225-2017, as well as Modification No. 1 under Ordinance No. 0475-2018, Modification No. 2 under Ordinance No. 1602-2018, and Modification No. 3 under Ordinance 0331-2019.
1.3. Reason other procurement processes are not used:
Terms under the original Request for Proposal (RFP) indicated three firms would provide Construction Administration and Inspection Services for projects in 2017, 2018, and 2019. The procurement process for selecting DLZ Ohio, Inc. was explained in Ordinance No. 2225-2017.
1.4. How cost of modification was determined:
Cost proposals were provided by DLZ Ohio, Inc., reviewed by the Division of Water, and deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The purpose of the project is to replace the existing 20” main in Olentangy River Road between Borror Drive and Old Ackerman Road. There have been recent breaks on the existing water main which have impacted operations. The Neighborhood Liaison(s) was contacted and informed of this project. Further community outreach may result through the Neighborhood Liaison Program.
3.0 FUTURE MODIFICATION(S): The original agreement was established for projects commencing 2017 through 2019. Future modifications are anticipated, but unknown at this time.
4.0 CONTRACT COMPLIANCE INFO: 31-1268980 | MBR | Expires 1/2/21, DAX Vendor No. 4939.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
5.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Voted Bonds Fund will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2017 - 2019 Construction Administration and Inspection Services Agreement with DLZ Ohio, Inc., for the Division of Water’s Olentangy River Road 24-Inch Water Main (Phase 1) Project; and to authorize a transfer and expenditure up to $439,980.81 from the Water General Obligations Bond Fund. ($439,980.81)
Body
WHEREAS, original contract numbers PO086774 & PO086782, for a grand total of $703,605.73 were authorized by Ordinance No. 2225-2017, passed September 18, 2017, were executed on October 19, 2017, and were approved by the City Attorney on October 23, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for two Division of Water projects; and
WHEREAS, Modification No. 1, identified as Contract No. PO111675 was authorized by Ordinance No. 0475-2018, passed March 5, 2018, was executed April 10, 2018, and signed by the City Attorney on April 11, 2018; and
WHEREAS, Modification No. 2, identified as Contract No’s PO131345 & PO131346 was authorized by Ordinance No. 1602-2018, passed July 9, 2018, was executed August 9, 2018, and signed by the City Attorney on August 10, 2018; and
WHEREAS, Modification No. 3, identified as Contract No. PO159729 was authorized by Ordinance No. 0331-2019, passed February 25, 2019, was executed February 26, 2019, and signed by the City Attorney on February 28, 2019; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for the Division of Water’s Olentangy River Road 24-Inch Water Main (Phase 1) Project, with DLZ Ohio, Inc.; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with DLZ Ohio, Inc.; for the Division of Water’s Olentangy River Road 24-Inch Water Main (Phase 1) Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with DLZ Ohio, Inc., FID# 31-1268980, 6121 Huntley Rd., Columbus, Ohio 43229; in the amount of $439,980.81 for the Division of Water’s Olentangy River Road 24-Inch Water Main (Phase 1) Project; in accordance with the terms and conditions of the contracts on file in the offices of the Division of Water.
SECTION 2. That this contract modification is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the transfer of $439,980.81 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2019 Capital Improvements Budget is hereby amended, in 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $439,980.81 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Voted Bonds Fund, in Object Class 06 - Capital Outlay, for construction, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.