Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with MS Consultants, Inc. for the Henderson Road Booster Station Improvements Project, Capital Improvements Project No. 690473-100006, Division of Water Contract No. 2030.
The original agreement provided design services for renovations and improvements including: changing out the pumps, motors, valves and electrical equipment, new roof and an electrical room addition.
Renewal No. 1 (current) is needed for the Operations and Maintenance (O&M) Ready process and engineering services during construction.
This project is located in the Northwest Community Planning Area - 34
1.1 Amount of additional funds to be expended: $94,717.76
Original Agreement Amount: $331,181.81 (EL014813)
Renewal 1 (current): $ 94,717.76
Total (Orig. + Renewal 1) $425,899.57
1.2. Reason other procurement processes are not used:
Since MS Consultants completed the design they are best suited to review construction submittals and respond to contractor RFIs. Their knowledge of the project and involvement since the planning stage allows for the most efficient completion of this work. This contract renewal was also anticipated and explained in original Ordinance No. 1443-2013.
1.3. How cost of renewal was determined:
A cost proposal was provided by MS Consultants, reviewed by the Division of Water, and deemed acceptable.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The Henderson Road booster station serves the Northwest portion of the City. Improvements are needed as the booster station is over 50 years old and many components have reached the end of their service life.
3. CONTRACT COMPLIANCE INFO: 34-6546916, expires 2/15/20, MAJ, DAX No. 6998.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against MS Consultants, Inc.
4. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund, however, an amendment to the 2019 Capital Improvements Budget is necessary.
Title
To authorize the Director of Public Utilities to renew the professional engineering services agreement with MS Consultants, Inc. for the Henderson Road Booster Station Improvements Project; for the Division of Water; to authorize an expenditure up to $94,717.76 within the Water General Obligations Bond Fund; and to amend the 2019 Capital Improvements Budget. ($94,717.76)
Body
WHEREAS, Contract No. EL014813 was authorized by Ordinance No. 1443-2013, passed July 22, 2013, was executed on August 22, 2013, and approved by the City Attorney on September 3, 2013, for the Henderson Road Booster Station Improvements Project; and
WHEREAS, Contract Renewal #1 (current) is needed for the Operations and Maintenance (O&M) Ready process and engineering services during construction; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to renew the professional engineering services agreement with MS Consultants, Inc. for the Henderson Road Booster Station Improvements Project; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the professional engineering services agreement with MS Consultants, Inc., for the Henderson Road Booster Station Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the professional engineering services agreement with MS Consultants, Inc., FID #34-6546916, 2221 Schrock Rd., Columbus, OH 43229; for the Henderson Road Booster Station Improvements Project, in an amount up to $94,717.76.
SECTION 2. That this Renewal is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690473-100000 (carryover) | Misc. Booster Station Imp's | $100,000 | $5,282 | -$94,718
P690473-100006 (carryover) | Henderson Rd. B.S. Imp’s | $218,035 | $312,753 | +$94,718
SECTION 4. That an expenditure of $94,717.76 or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.