Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to establish a purchase order with B&B Sealing LLC, dba Duraseal in the amount of $67,600.00 for the purpose of pavement coating and sealing at the Fleet Management facility located at 4211 Groves Road, per the results of bid RFQ012537. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. One bid was received and opened for RFQ012537 on June 14, 2019 as follows:
B&B Sealing LLC, dba Duraseal, (CC#: 20-8568004; Expires 5/6/2021, MAJ) $67,600.00
The Finance and Management Department therefore recommends the bid be awarded to B&B Sealing LLC, dba Duraseal, as the lowest, most responsive, and responsible bidder.
B&B Sealing LLC, dba Duraseal. Vendor #001553, Certification EBO_CC, non MBE/FBE
FISCAL IMPACT: This ordinance authorizes an expenditure of $67,600.00 from the General Permanent Improvement Fund, with B&B Sealing LLC, dba Duraseal for pavement coating and sealing at the Fleet Management facility located at 4211 Groves Road. In 2017, the Fleet Management Division expended $62,200.00 for coating and sealing services.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division to establish a purchase order with B&B Sealing LLC, dba Duraseal for pavement coating and sealing at the Fleet Management facility; to amend the 2019 Capital Improvement Budget; to authorize the City Auditor to transfer and appropriate $67,600.00 within the General Permanent Improvement Fund; and to authorize the expenditure of $67,600.00 from the General Permanent Improvement Fund. ($67,600.00)
Body
WHEREAS, a need exists for parking lot sealant services for Fleet Management, 4211 Groves Rd parking lot; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget; and
WHEREAS, the City Auditor is hereby authorized to transfer and appropriate $67,600.00 within the General Permanent Improvement Fund; and
WHEREAS, the Fleet Management Division advertised and solicited formal bids pursuant to RFQ012537 and opened responses on June 14, 2019 and selected the lowest responsive, and responsible and best bidder, B&B Sealing LLC, dba Duraseal, and
WHEREAS, this contract with B&B Sealing LLC, dba Duraseal shall be awarded at the earliest period allowed by law; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with B&B Sealing LLC, dba Duraseal for pavement coating and sealing at the Fleet Management facility.
SECTION 2. That the 2019 Capital Improvement Budget is hereby amended as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P748999-100000 | Unallocated Balance | $868,649.04 |$801,049.04 | ($67,600.00)
P450010-100000 | Fleet Groves Road Parking Upgrades| $0 | $67,600.00 | $67,600.00
SECTION 3. That the City Auditor is hereby authorized to transfer and appropriate $67,600.00, or so much thereof as may be needed, within the General Permanent Improvement Fund per the account codes in the attachment to this ordinance.
See Attached File: Ord 1720-2019 Legislation Template.xls
SECTION 4. That the expenditure of $67,600.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized from Fund 7748 (General Permanent Improvement Fund); Department - Division 4505, Object Class 06; Project P45010-100000, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1720-2019 Legislation Template.xls
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering such project that the project has been completed and the monies are no longer required for such project; except that no transfer shall be made from a project account funded by monies from more than one source.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding
source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.