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File #: 1724-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/17/2019 In control: Public Utilities Committee
On agenda: 7/22/2019 Final action: 7/25/2019
Title: To authorize the Finance and Management Director to establish a contract with Southeastern Equipment Company, Inc. for the purchase of one (1) Hydraulic Excavator with attachments and training for the Division of Sewerage and Drainage; and to authorize the expenditure of $142,400.00 from the Sewerage Operating Fund. ($142,400.00)
Attachments: 1. ORD 1724-2019 Bid Tabulation, 2. ORD 1724-2019 Financial Coding, 3. ORD 1724-2019 Information, 4. ORD 1724-2019 Director and Fleet Approval
Explanation

BACKGROUND: To authorize the Finance and Management Director to enter into a contract with Southeastern Equipment Company, Inc. for the purchase of one (1) Hydraulic Excavator with attachments and training for the Division of Sewerage and Drainage. This equipment will be used by the Sewer Maintenance Operations Center maintenance personnel for sewer line repair and maintenance construction work. This purchase was approved by Fleet Management and will replace Brass Tag #16822.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ012270). Sixty-seven (67) bidders (9 MBE, 3 MBR, 55 MAJ) were solicited and five (5 MAJ) bids were received and opened on May 30, 2019.

After a review of the bids, the Division of Sewerage and Drainage recommends an award be made for all items to Southeastern Equipment Company, Inc. in the amount of $142,400.00 as the lowest responsive, responsible and best bidder.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

SUPPLIER: Southeastern Equipment Company, Inc. Vendor #006684, CC#34-1503254, expires 6/20/21

FISCAL IMPACT: $142,400.00 is required for this purchase.

$45,046.73 was spent in 2018
$0.00 was spent in 2017


Title

To authorize the Finance and Management Director to establish a contract with Southeastern Equipment Company, Inc. for the purchase of one (1) Hydraulic Excavator with attachments and training for the Division of Sewerage and Drainage; and to authorize the expenditure of $142,400.00 from the Sewerage Operating Fund. ($142,400.00)


Body

WHEREAS, the Purchasing Office opened formal bids on May 30, 2019 for the purchase of one (1) Hydraulic Excavator; and

WHEREAS, the ...

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