Explanation
BACKGROUND: To authorize the Finance and Management Director to enter into a contract with All Around Access LLC for the purchase of one (1) Telehandler, Attachments and Training for the Division of Sewerage and Drainage. This equipment will be used by the Southerly Wastewater Treatment Plant staff for transporting and lifting large heavy equipment around the plant. This purchase was approved by Fleet Management and will replace Brass Tag #16175.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ012417). Eighty-three (83) bidders (13 MBE, 4 MBR, 66 MAJ) were solicited and four (4 MAJ) bids were received and opened on June 13, 2019.
After a review of the bids, the lowest bidder, Company Wrench, Ltd. specified a machine with a weight capacity of 1,000 pound, the specifications required a weight capacity of 5,500-6,000 pounds. Therefore, the company is considered non-responsive to the specifications.
Therefore, the Division of Sewerage and Drainage recommends an award be made for all items to All Around Access LLC in the amount of $163,811.00 as the lowest responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: All Around Access LLC Vendor #018943, CC #27-3987945 expires 6/18/21
FISCAL IMPACT: $163,811.00 is required for this purchase.
$0.00 was spent in 2018
$0.00 was spent in 2017
Title
To authorize the Finance and Management Director to establish a contract with All Around Access LLC for the purchase of one (1) Telehandler, Attachments and Training for the Division of Sewerage and Drainage; and to authorize the expenditure of $163,811.00 from the Sewerage Operating Fund. ($163,811.00)
Body
WHEREAS, the Purchasing Office opened formal bids on June 13, 2019 for the purchase of a Telehandler, Attachments and Training; and
WHEREAS, the lowest bidder, Company Wrench, Ltd., did not meet the weight capacity required in the specifications, making them non-responsive; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive, responsible and best bidder, All Around Access LLC; and
WHEREAS, the equipment will be used by the Southerly Wastewater Treatment Plant staff for transporting and lifting large heavy equipment around the plant; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with All Around Access LLC in accordance with the terms, conditions and specifications of Solicitation Number RFQ012270 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a contract for all items with All Around Access LLC for the purchase of one (1) Telehandler, Attachments and Training for the Division of Sewerage and Drainage in accordance with RFQ012417 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $163,811.00 or as much thereof as may be needed is hereby authorized in Fund 6100 (Sewerage Operating) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.