Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering agreement with Donahue IDEAS, LLC for the Barnett/E. Deshler Home Sewer Treatment System (HSTS) Project, CIP 650895-100005. This project will provide detailed design, specifications, contract documents, and other reports to construct a new sanitary sewer to the developed, unsewered area along E. Deshler Ave. from the existing sanitary sewer to approximately 140 feet west of Coburg Rd., Barnett Rd. from E. Deshler Ave. to Bexvie Ave., and Bexvie Ave. from the existing sanitary sewer to approximately 500 feet west of Barnett Rd. to serve the homes that are currently served by septic systems.
Planning Area: 57
2. PROCUREMENT: The Department of Public Utilities issued a Request for Proposals (RFP’s) on May 17, 2019 pursuant to the overall requirements for City Code 329 in order to solicit proposals for the Barnett/E. Deshler Home Sewer Treatment System (HSTS) project. Six (6) proposals were received, and it was determined that the proposal submitted by Donahue IDEAS, LLC would best meet the needs of the Department of Public Utilities.
3. PROJECT TIMELINE: Detailed design is expected to be completed by September 2020.
4. EMERGENCY DESIGNATION: Emergency designation is not requested at this time.
5. CONTRACT COMPLIANCE NO: 06-1716807 | FBE | Exp. 03/23/20 | Vendor # 000400
6. ECONOMIC / ENVIRONMENTAL IMPACT: This project was being undertaken to eliminate the home Sewage treatment systems due to the potential ground water pollution hazard.
7. FISCAL IMPACT: This legislation authorizes the transfer within and the expenditure of up to $174,837.59 from the Sanitary Sewer General Obligation Bond Fund 6109 and amends the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering agreement with Donahue IDEAS, LLC for the Barnett/E. Deshler Home Sewer Treatment System (HSTS) Project; to authorize the transfer within and the expenditure of up to $174,837.59 from the Sanitary Sewer General Obligation Bond Fund, and to amend the 2019 Capital Improvements Budget. ($174,837.59)
Body
WHEREAS, Request for Proposals (RFP’s) were opened on May 17, 2019 pursuant to the overall requirements for City Code 329 and Donahue IDEAS, LLC was selected based on RFP review evaluation process; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a professional engineering agreement with Donahue IDEAS, LLC for the Barnett/E. Deshler Home Sewer Treatment System (HSTS), CIP 650895-100005; and
WHEREAS, the work for this project will provide the detailed design, specifications, contact documents, and other reports required to construct a new sanitary sewer; and
WHEREAS, it is necessary to authorize the transfer within and the expenditure of up to $174,837.59 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for purposes of providing sufficient expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering agreement with Donahue IDEAS, LLC for the Barnett/E. Deshler Home Sewer Treatment System (HSTS), CIP 650895-100005 for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a professional engineering agreement with Donahue IDEAS, LLC, 1900 Polaris Parkway, Suite 450, Columbus, Ohio 43240 for the Barnett/E. Deshler Home Sewer Treatment System (HSTS) Project, CIP 650895-100005 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2: That the City Auditor is hereby authorized to transfer of $174,837.59 within the Sanitary Sewer General Obligation Bond Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 3: That the Director of Public Utilities is hereby authorized to expend up to $174,837.59 from the Sanitary Sewer Bond Fund, Fund 6109, for the Barnett/E. Deshler Home Sewer Treatment System (HSTS) Project, per the accounting codes in the attachment to this ordinance.
SECTION 4: That the 2019 Capital Improvements Budget is hereby amended as follows:
Fund | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | P650590-100100 | Ohio St Area Utility Easement (carryover) | $300,000 | $125,162 | (-$174,838)
6109 | P650895-100005 | Barnett/E. Deshler (HSTS) (carryover) | $0 | $174,838 | (+$174,838)
SECTION 5. That the said firm, Donahue IDEAS, LLC, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.