Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Ribway Engineering Group, Inc. for the Dublin Road Water Plant Misc. Improvements - Basin Clarifier Rehab. Project, Capital Improvements Project No. 690278-100005, Division of Water Contract No. 2199.
The overall project consists of design and construction of improvements to the clarifier and flocculation equipment at the Dublin Road Water Plant.
Work performed to date includes field inspection/condition assessment and preliminary design services.
Renewal No. 1 (current) will provide detailed design services including preparation of construction contract documents for the improvements recommended in the Preliminary Design Report (PDR).
Since the Dublin Road Water Plant serves multiple communities across Columbus the planning area is “99 - City wide”.
1.1 Amount of additional funds to be expended: $1,450,018.00
Original Agreement Amount: $ 556,700.00 (PO107378)
Renewal 1 (current): $1,450,018.00
Total (Orig. + Renewal 1) $2,006,718.00
Renewal 2 (future): $1,400,000.00 (estimate)
$3,406,718.00
1.2. Reason other procurement processes are not used:
The current consultant is familiar with the project and has completed all the work to date. Bidding the work to another consultant will delay the project and will result in higher costs due to bringing the new consultant up to speed. Delaying the project would also increase potential for failure of the aging equipment. This contract renewal was anticipated and explained in original Ordinance No. 0195-2018.
1.3. How cost of renewal was determined:
The Consultant prepared an estimate based on the scope of work for the remainder of services during construction. City Project Manager and associated staff reviewed and approved these cost summaries.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project will address the aging facilities in the water treatment basins, including the basin structures, the clarifier mechanisms, the flocculation mechanisms, and related appurtenances. These assets are critical to the successful treatment of the drinking water at the plant. All work will be conducted within the secure area of the water plant that is not accessible to the public, so no public meetings are anticipated.
3. CONTRACT COMPLIANCE INFO: 31-1406579, expires 5/31/21, MAJ, DAX No. 6998.
Searches in the Excluded Party List System (Federal) produced no findings against Ribway Engineering Group, Inc.
The Findings for Recovery list (State) produced 1 finding against Ribway Engineering Group, Inc. on a project for the Metropolitan Sewer District of Greater Cincinnati in the amount of $91,706.00 on September 14, 2018.
4. FUTURE RENEWAL(S): A future contract renewal request is anticipated for Engineering Services During Construction, which was identified in the Request for Proposals (RFP).
5. FISCAL IMPACT: A transfer of funds is needed within the Water G.O. Bonds Fund, as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew the professional engineering services agreement with Ribway Engineering Group, Inc. for the Dublin Road Water Plant Misc. Improvements - Basin Clarifier Rehab. Project; for the Division of Water; to authorize a transfer and expenditure up to $1,450,018.00 within the Water General Obligations Bond Fund; and to amend the 2019 Capital Improvements Budget. ($1,450,018.00)
Body
WHEREAS, Contract No. PO107378 was authorized by Ordinance No. 0195-2018, passed February 12, 2018, was executed on March 14, 2018, and approved by the City Attorney on March 14, 2018, for the Dublin Road Water Plant Misc. Improvements - Basin Clarifier Rehab. Project; and
WHEREAS, Contract Renewal #1 (current) will provide detailed design services including preparation of construction contract documents for the improvements recommended in the Preliminary Design Report (PDR).; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to renew the professional engineering services agreement with Ribway Engineering Group, Inc. for the Dublin Road Water Plant Misc. Improvements - Basin Clarifier Rehab. Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the professional engineering services agreement with Ribway Engineering Group, Inc., for the Dublin Road Water Plant Misc. Improvements - Basin Clarifier Rehab. Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the professional engineering services agreement with Ribway Engineering Group, Inc., FID #31-1406579, 300 East Broad Street, Suite 500, Columbus, OH 43215; for the Dublin Road Water Plant Misc. Improvements - Basin Clarifier Rehab. Project, in an amount up to $1,450,018.00.
SECTION 2. That this Renewal is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the transfer of $850,018.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (There is already $600,000 in Fund 6006, CIP 690278.)
SECTION 4. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690487-100000 (carryover) | PAWP Disinfection Imp's | $1,131,473 | $281,455 | -$850,018
P690278-100005 (carryover) | DRWP Basin Clarifier Rehab | $600,000 | $1,450,018 | +$850,018
SECTION 5. That an expenditure of $1,450,018.00 or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.