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File #: 1754-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/19/2019 In control: Public Utilities Committee
On agenda: 7/22/2019 Final action: 7/25/2019
Title: To authorize the Director of Public Utilities to renew the professional engineering services agreement with Arcadis U.S., Inc. for the Hap Cremean Water Plant Hypochlorite Disinfection Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $2,159,645.00 within the Water General Obligations Bond Fund; and to amend the 2019 Capital Improvements Budget. ($2,159,645.00)
Attachments: 1. ORD 1754-2019 Information, 2. ORD 1754-2019 Utilization, 3. ORD 1754-2019 map, 4. ORD 1754-2019 Amend CIB, 5. ORD 1754-2019 Funding
Explanation

1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Arcadis U.S., Inc. for the Hap Cremean Water Plant (HCWP) Hypochlorite Disinfection Improvements Project, Capital Improvements Project No. 690486-100000, Division of Water Contract No. 2132.

This agreement provides Professional Engineering Services to convert the HCWP disinfection process from the current gas based chlorine system to a liquid sodium hypochlorite disinfection system.

Work performed to date under this contract includes preliminary design services.

This contract renewal provides detailed design and bidding services.

The Community Planning Area for the Hap Cremean Water Plant is “N/A” since it provides service to several communities.

1.1 Amount of additional funds to be expended: $2,159,645.00
Original Agreement Amount: $ 587,000.00 (PO053678 {replaces PO042581})
Renewal (2019): $2,159,645.00
Renewal (future): $1,600,000.00 (estimate)
Total (Orig. + Renewals) $4,346,645.00

1.2. Reason other procurement processes are not used:
The current consultant is familiar with the project and has completed all the preliminary design work to date. Bidding the work to another consultant will delay the project and will result in higher costs due to bringing the new consultant up to speed on the project and delay the timeline for replacing the existing chlorine gas system. This contract renewal was anticipated and explained in original Ordinance No. 2817-2016.

1.3. How cost of renewal was determined:
The Consultant prepared an estimate based on the scope of work for the detailed design and bidding services. City Project Manager and associated staff reviewed and approved the scope and fee.

2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOP...

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