Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #2) an existing engineering agreement with DLZ Ohio, Inc. for the East Franklinton Sewer Improvements Project, CIP 650560-100000. The modification for this project consists of engineering the replacement of sidewalks, installation of new curbs, and street lighting along Broad Street. The project includes engineering the resurfacing the existing pavement, replacement of the existing sidewalk, existing curb and install curb extensions to define the parking areas along McDowell Street and State Street. Future renewals are planned.
Project Modification Information:
1.1 Amount of additional funds to be expended: $426,000.00
Original Contract $2,042,434.54
Modification No.1 $1,301,111.03
Modification No.2 (current) $ 426,000.00
TOTAL $3,769,545.57
1.2 Reasons additional goods/services could not be foreseen:
The opportunity to provide improved streetscape occurred and engineering firm was in place with experience with the overall project direction and required solution.
1.3 Reason other procurement processes are not used:
This is a planned continuation of the services originally included within the existing contract’s scope of service.
1.4 How cost of modification was determined:
The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal.
2. EMERGENCY DESIGNATION: Emergency action is requested at this time, so that the design services for this project can be completed in a timely manner.
3. CONTRACT COMPIANCE NO: 31-1268980 | MBR | Exp. 2/28/2020 | Vendor #: 004939
4. ECONOMIC IMPACT: The project will address consent order obligations to the Ohio EPA in the Dodge Park area and will also facilitate redevelopment of Columbus' oldest neighborhood, Franklinton. The tremendous economic and social benefits to the area have been previously estimated and presented in a report "East Franklinton Creative Community District Plan". Renewed public infrastructure within the area will encourage and facilitate investment and redevelopment of this neighborhood.
5. FISCAL IMPACT: This legislation authorizes the transfer within and expenditure of up to $426,000.00 from the Street and Highways General Obligation (G.O.) Bond Fund 7704 and amends the 2019 Capital Improvements Budget to provide roadway improvements in the East Franklinton Sewer Improvements Project area. This modification is a collaborative project between DOSD and the Departments of Public Service and Development,
Title
To authorize the Director of Public Utilities to modify an existing engineering agreement with DLZ Ohio, Inc. for the East Franklinton Sewer Improvements Project; to authorize the transfer within and expenditure of up to $426,000.00 from the Street and Highways G.O. Bond Fund for roadway improvements within the East Franklinton Sewer Improvements Project area; to amend the 2019 Capital Improvements Budget; and declare an emergency. ($426,000.00)
Body
WHEREAS, the East Franklinton Sewer Improvements Project is a project initiated by the Department of Public Utilities to address sanitary sewer improvements within the Franklinton East and Dodge Park areas; and
WHEREAS, the opportunity to engineer the improvements of the streets, sidewalks, and other streetscape within the project area at the same time that sewer improvements are engineered and installed will minimize the traffic disruption to residents and the affected neighborhood; and
WHEREAS, the original contract number EL015115 was authorized by Ordinance No. Ord 2679-2013 passed by the Columbus City Council on December 16, 2013, executed by the Director of Public Utilities December 24, 2013, approved by the City Attorney on December 24, 2013, and certified by the City Auditor on December 26, 2013; and
WHEREAS, the Modification #1, PO051523, was authorized by Ordinance No. Ord 3281-2016 passed by the Columbus City Council on January 30, 2017, executed by the Director of Public Utilities March 13, 2017, approved by the City Attorney on March 14, 2017, and certified by the City Auditor on March 15, 2017; and
WHEREAS, it is necessary to modify the existing agreement with DLZ Ohio, Inc. to include Street and Highways G.O. funding for roadway improvements within the existing Franklinton Sewer System Improvements Project area; and
WHEREAS, it is necessary to transfer within and expend funds from the Street and Highways G.O. Bond Fund 7704 for roadway improvements within the East Franklinton Sewer Improvements Project area; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget to provide sufficient authority for the aforementioned project; and
WHEREAS, an emergency exists in the usual daily operations of the Divisions of Sewerage and Drainage, Department of Public Utilities and it is necessary to authorize the Director of Public Utilities to modify (Mod #2) an existing engineering agreement with DLZ Ohio, Inc. for the East Franklinton Sewer Improvements Project, CIP 650560-100000, so that design services for this area can commence at the earliest practical date for the preservation of the public health, peace, property, safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify an existing engineering agreement with DLZ Ohio, Inc. 6121 Huntley Rd., Columbus, Ohio 43229, for the East Franklinton Sewer Improvements Project, CIP# 650560-100000, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer within of $426,000.00 or so much thereof as may be needed, is hereby authorized in the Street and Highway G.O. Bond Fund 7704, per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of up to $426,000 or so much thereof as may be needed, is hereby authorized in the Street and Highway G.O. Bond Fund 7704 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2019 Capital Improvements Budget is amended as follows to provide sufficient budget authority for the project expenditures:
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
7704 | P531008-100000 | Roadway Edgar Waldo Drive and Generations Pass. | $565,379 | $139,379 | -$426,000 (carryover)
7704 | P650560-100000 | East Franklinton Sewer Improvements | $0 | $426,000 | + $426,000 (carryover)
SECTION 5. That the said firm, DLZ Ohio, Inc., shall perform the work to the satisfaction of the Directors of Department of Public Service, Development, and Public Utilities.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.