Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain playground equipment and parts with David Williams and Associates. This contract provides for the purchase of Game Time© equipment and parts to maintain facilities for the Recreation and Parks Department.
The contract, PO091536 was established as a sole source contract, and authorized under Ordinance Number 2219-2017. The contract expires September 30, 2019. In accordance with the contract, the City and David Williams and Associates can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of the goods provided.
FISCAL IMPACT: No funding is required to renew the option contract. The Recreation and Parks Department must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Game Time equipment and parts with David Williams and Associates; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Playground Equipment for use by Recreation and Parks Department; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, as pursuant to Sole Source provisions with David Williams and Associates, and
WHEREAS, in accordance with the contract, the City and David Williams and Associates, can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is necessary to authorize the Finance and Management Director to immediately renew a Universal Term Contract with David Williams and Associates, for the option to obtain, Game Time equipment and parts, hereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with David Williams and Associates, PO091536 for a period of one year, from October 1, 2019 to and including September 30, 2020.
SECTION 2. That this extension is in accordance with Section 329.09 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.