Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering agreement with HDR Engineering Inc., for the Krieger Court Stormwater Improvements Project, in an amount up to $646,821.68, for Division of Sewerage & Drainage, Stormwater Section.
This project will identify unknown storm or sanitary connections, within the Project Area, that drain to the existing ditches and storm sewer system along Alkire Road and design to re-direct them to the proposed storm sewer or a separate sanitary sewer. This includes the inlet pipes to the Krieger basin.
The project is located in the Westland Community Planning Area (Area 52).
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project will allow the City to investigate existing drainage issues within the project area. Engineering recommendations and detailed plans will be developed as a means of alleviating drainage issues. Construction of basin improvements, a new storm system and/or improved drainage ditches in this area will improve standing water and stormwater drainage issues for the neighborhood.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. understanding of project/project approach, 2. past performance, 3. environmentally preferable consultant, 4. local workforce, and 5. anticipated project team.
A Request for Proposals (RFP's) was advertised on April 17, 2019. Five (5) proposals were received on May 17, 2019 from: American Structurepoint, Moody Engineering, HDR Engineering Inc., GPD Group, and Prime AE.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the Krieger Court Stormwater Improvements Project be awarded to HDR Engineering Inc.
The Contract Compliance Number for HDR Engineering Inc. is 47-0680568 (expires 7/16/20, MAJ) and their DAX Vendor Number is 8851.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Osborn Engineering Co.
4. FISCAL IMPACT:
This legislation authorizes the expenditure of up to $646,821.68 from the Storm Sewer Bond Fund 6204, an appropriation and transfer of funds from the Storm Water Reserve Fund 6207 to the Storm Sewer Bond Fund 6204; and amends the 2019 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with HDR Engineering Inc., for the Krieger Court Stormwater Improvements Project; to authorize the appropriation, transfer, and expenditure of up to $646,821.68 within the Storm Sewer Bond Fund; to authorize the appropriation and transfer of funds from the Storm Sewer Reserve Fund to the Storm Sewer Bond Fund in an amount up to $646,821.68; and to amend the 2019 Capital Improvement Budget.($646,821.68)
Body
WHEREAS, five (5) technical proposals for professional engineering services for the Krieger Court Stormwater Improvements Project were received on May 17, 2019; and
WHEREAS, the Department of Public Utilities recommends that the Krieger Court Stormwater Improvements project be awarded to HDR Engineering Inc.; and
WHEREAS, it is necessary to authorize the appropriation and transfer of $646,821.68 from the Storm Sewer Reserve Fund 6207 to Storm Sewer Bond Fund 6204; and
WHEREAS, it is necessary for this Council to authorize the expenditure of up to $646,821.68 from the Storm Sewer Bond Fund 6204; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the City will sell notes or bonds to fund this project, and will reimburse the Storm Sewer Reserve Fund; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, with respect to the construction of the project described in this ordinance; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage/Stormwater Section, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Krieger Court Stormwater Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Krieger Court Stormwater Improvements Project with HDR Engineering Inc., FID# 47-0680568, 2800 Corporate Exchange Dr., Suite 100, Columbus, OH 43231; for an expenditure up to $646,821.68; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage & Drainage/Stormwater Section.
SECTION 2. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6204 - Storm Sewer Bonds Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
P611035-100000 (2016 Voted) | DMOC SCADA Modernization at Remote Stormwater Facilities | $1,350,000 | $1,103,178 | -$246,822
P611037-100000 (2016 Voted) | Krieger Court Storm Imp’s | $400,000 | $646,822| +$246,822
SECTION 3. That the expenditure of $646,821.68 or so much thereof as may be needed, is hereby authorized in Fund 6204 - Storm Sewer Bonds Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That from the unappropriated balance of the Stormwater Reserve Fund 6207, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $646,821.68 is hereby appropriated to the Department of the City Auditor for Transfer per the account codes in the attachment to this ordinance in order to carry out the purpose of this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sanitary Sewer Reserve Fund the amount transferred above (referred to in Section 3), and said funds are hereby deemed appropriated for such purposes.
SECTION 10. That the City intends that this Ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $646,821.68 (the "Obligations"). The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.