Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to purchase one (1) epMotion P5073LC automated liquid handling robot which includes installation, qualification, training, and warranties for enhancing the capacity of DNA analysis of casework samples from Eppendorf North America, Inc. The robot will allow for contact free detection of liquid levels by means of measuring the light reflection of surfaces. The epMotion instrument can be equipped with the clean-cap which is an Ultra Violet decontamination lamp allowing the prevention of decontamination during the DNA process. The EpMotion is the only instrument that has an eight (8) channel tool, which enables the ability to process eight (8) samples at a time (instead of one at a time like the other instruments); this significantly reduces the amount of time it takes to perform the DNA procedures. The instrument also contains an optical infrared detector to detect the amount of liquid samples enabling a much more precise reading in the everyday operation due to the tiny amount of liquid to work with.
Bid Information: Eppendorf North America, Inc. is the sole source provider of Eppendorf products in North America; therefore, this contract is being awarded pursuant to the sole source provisions of Chapter 329 of City Code. Eppendorf is the only vendor who manufacturers and distributes the epMotion instruments.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 112994494, expired June 23, 2017. The vendor will update and become contract compliant prior to passage of this legislation.
EMERGENCY DESIGNATION: Emergency legislation is requested to supply the crime lab with the tools necessary to enhance DNA analysis and to purchase the one (1) epMotion P5073LC robot prior to the expiration of the grant.
FISCAL IMPACT: The purchase of the one (1) epMotion P5073LC automated liquid handling robot which includes installation, qualification, training, and warranties for enhancing the capacity of DNA analysis of casework samples in the amount of $96,718.39 will be made using grant funds from the FY2018 Forensic DNA Laboratory Efficiency Improvement and Capacity Enhancement (EICE) Program.
Title
To authorize and direct the Finance and Management Director to enter into a contract with Eppendorf North America, Inc. for the purchase of one epMotion P5073LC automated liquid handling robot which includes installation, qualification, training, and warranties for enhancing the capacity of DNA analysis of casework samples for the Division of Police Crime Lab in accordance with the sole source procurement provisions of City Code; to authorize the expenditure of $96,718.39 from the General Government Grant Funds; and to declare an emergency. ($96,718.39)
Body
WHEREAS, the Division of Police was awarded a Forensic DNA Laboratory Efficiency Improvement and Capacity Enhancement (EICE) Program Grant from the National Institute of Justice for the specific purchase of one epMotion P5073LC automated liquid handling robot which includes installation, qualification, training, and warranties for enhancing the capacity of DNA analysis of casework samples for the Division of Police Crime Lab, thus providing laboratory efficiency improvement; and,
WHEREAS, this equipment will aid in the processing of DNA from evidentiary samples; and,
WHEREAS, the Division of Police, Crime Lab needs to purchase one (1) epMotion P5073LC automated liquid handling robot; and,
WHEREAS, Eppendorf North America is the sole source provider of the epMotion P507LC3 automated liquid handling robot; and,
WHEREAS, this contract is being awarded pursuant to the provisions of Chapter 329 of City Code relating to sole source procurement; and,
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase the one (1) epMotion P5073LC automated liquid handling robot for the Division of Police Crime Lab prior to the expiration of the grant for the immediate preservation of the public peace, health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Eppendorf North America, Inc. for the purchase of one (1) epMotion P5073LC automated liquid handling robot which includes installation, qualification, training, and warranties for the Division of Police Crime Lab.
SECTION 2. That the expenditure of $96,718.39, or so much thereof as may be needed, be and the same is hereby authorized from the General Government Grant Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance:
SECTION 3. That said contract shall be awarded in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.