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File #: 1809-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/25/2019 In control: Public Utilities Committee
On agenda: 7/15/2019 Final action: 7/17/2019
Title: To authorize the Director of Public Utilities to modify past, present and future purchase orders, and negotiate contract modifications with Tokay Software, Inc., to reflect a name change to the company as a result of new ownership; to authorize the expenditure of $35,233.00 from the Water Operating Fund, and to declare an emergency. ($35,233.00)
Attachments: 1. Tokay - Notice of Assignment_, 2. W-9 Tokay, 3. 1809-2019 Information, 4. 1809-2019 Financial Coding
Explanation

BACKGROUND: To change the company name and Federal Identification Number for an existing service agreement with Tokay Software, Inc. for services for Backflow Prevention Management Software. (Ord 0783-2016) This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with Tokay Software, Inc., FID 04-3491562 to Linko Technology Inc. (DBA Tokay Software) FID 47-2917533. Linko Technology Inc. notified the City of Columbus on May 24, 2019 that they acquired Tokay Software, Inc., effective April 30, 2019 with no immediate changes with regard to the business operations of Tokay.

1. Amount of additional funds: Existing PO152260 has a remaining amount of $35,233.00 that will be to be closed out and replaced with a new PO with the new FID 47-2917533.
2. Reason additional needs were not foreseen: The current supplier was acquired by another company.
3. Reason other procurement processes not used: Currently on the 4th year of a 10 year contract.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.

FISCAL IMPACT: PO152260 was set up for $45,000.00 per Ord 2733-2018. $9,767 has been paid out, leaving a remainder of $35,233.00. That PO will be closed out and a new PO for $35,233.00 will need to be established.

In order to maintain uninterrupted service for the Division of Water for an existing service agreement, for services for Backflow Prevention Management Software, this ordinance is being submitted as an emergency.

Title

To authorize the Director of Public Utilities to modify past, present and future purchase orders, and negotiate contract modifications with Tokay Software, Inc., to reflect a name change to the company as a result of new ownership; to authorize the expenditure of $35,233.00 from the Water Operating Fund, and to declare an emergency. ($35,233.00)

Body

WHEREAS, the Department of Public Utilities established a contract with Tokay S...

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