Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain OEM Truck Parts - Pac-Mac Parts with Bell Equipment Company. This contract provides for Pac-Mac Parts, used primarily by the Division of Fleet Management to repair City vehicles.
The contract, PO085634 was established in accordance with Request for Quotation RFQ006220 and authorized under Ordinance Number 2461-2017 and will expire September 30, 2019. In accordance with the bid specifications, the City and Bell Equipment Company can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Pac-Mac Parts with Bell Equipment Company, and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for OEM Truck Parts - Pac-Mac Parts for use by the Division of Fleet Management; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ006220 with Bell Equipment Company deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Bell Equipment Company can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management in that it is necessary to authorize the Finance and Management Director to immediately renew a Universal Term Contract with Bell Equipment Company for the option to obtain Pac-Mac Parts to ensure there is no interruption of goods/services provided, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with Bell Equipment Company, PO085634 for a period of one year, from September 30, 2019 to and including September 30, 2020.
SECTION 2. That this extension is in accordance with Section 329.09 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.